Full Job Description
Position Title: Registrar
Reports To: Director of Curatorial Affairs
Status: Exempt – Salaried
The Registrar is an important member of the exhibitions department and works to ensure the execution of successful contemporary art exhibitions across multiple spaces in a new, purpose-built facility. The main focus of this position will be the coordination of shipping arrangements and loans, incoming and outgoing condition reporting, packing and unpacking of artworks, and supporting the installation of a broad range of contemporary art from delicate works on paper to large sculptural installations across two galleries, several project spaces, a sculpture garden and adjacent Campbell Art Park. The Registrar will work closely with the Exhibits Manager, installation crew, Exhibitions department and Operations staff. The Registrar reports to the Director of Curatorial Affairs and collaborates with the entire Exhibitions department to complete the needs of every exhibition from the planning stages through installation and dispersal. As a non-collecting institution, Oklahoma Contemporary works with a wide variety of artists, galleries, museums and studios on seasonally rotating exhibitions and installations.
Administer exhibition documents, including condition reports, insurance certificates and loan agreements.
Execute detailed condition reports for outgoing and incoming exhibition loans.
Record specific packing notes of incoming works, including crate identification and visual as well as written documentation at every stage of unpacking.
Oversee loadout and delivery of crates, making sure that all pieces are clearly labeled and accounted for on the way in or out.
Work integrally with the installation crew on the gallery floors to ensure that extreme care is being taken with the handling of each object and that the movement of crates and other activities taking place on the gallery floor is done in an organized manner to mitigate potential risks to artworks.
Assist with preparation and installation as needed.
Work with Exhibitions department and Artistic Director to develop and monitor exhibition budgets.
Communicate with lenders and coordinate insurance with Oklahoma Contemporary’s insurance brokers or with the lender’s insurance company, if applicable; coordinate requirements with the lender, courier and installation logistics and transport. Communicate changes regarding loan status and/or schedule with lenders.
Monitor all exhibition artwork for the duration and tour of the exhibition and update lenders as requested with climate or hygrothermograph readings.
Work with Curatorial Fellow to maintain accurate exhibition and loan files, in paper and online.
Serve as point person for incoming traveling exhibitions.
Help coordinate Oklahoma Contemporary-organized traveling exhibitions and accompany exhibition to each venue if necessary.
Work with Exhibits Manager to implement integrated pest-management system.
Occasional work on weekends and evenings as necessary.
Undergraduate degree in art history, archeology or related field strongly preferred.
Three to five years’ minimum experience within Registrar department of an art museum or major contemporary gallery, including experience with responsibilities noted above.
Knowledge of AAM’s and ARC’s registration standards.
Familiarity with preparation and art handling best practices.
Experience leading and managing teams.
Broad knowledge of and experience with contemporary art.
Excellent communication skills.
Highly organized and detail oriented.
Extremely conscientious about meeting goals and deadlines and achieving best practices in all aspects of the position.
Proficiency with Microsoft Office Suite, including Excel, is required.
Experience with Filemaker Pro is preferred.
Fluency in Spanish or Vietnamese is a plus.
Other duties as assigned by Director of Curatorial Affairs.
This is an exempt position that includes competitive benefits. This position typically works Monday through Friday, with weekends and evenings as needed. Work schedules may require expanded hours and flexibility when needed, and the successful candidate must attend major Oklahoma Contemporary events and programs, as well as all department-related activities.
Limitations and Disclaimer
The above job description is meant to describe the general nature and level of work being performed. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.
Other Requirements and Working Conditions
Use of a car required; legally registered and insured for daily use.
Use of a computer, telephone and printer/copier daily.
Team environment with frequent group meeting participation.
Physical requirements: combination of sitting, standing, walking and driving on a frequent basis. Lifting modest weights (up to 30 pounds) may be required occasionally.
Oklahoma Contemporary is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, different abilities, gender identity or veteran status.
About Oklahoma Contemporary
Oklahoma Contemporary is an inclusive center for the arts where people of all ages and backgrounds can experience art, encounter new ideas and ignite their creative potential. Through visual art exhibitions, performances, public programs, community-building initiatives, outdoor installations and special events, Oklahoma Contemporary creates opportunities for everyone to come together in celebration of contemporary culture and artistic expression. With year-round classes and seasonal youth camps across multiple disciplines, the arts center’s education programs encourage youth and adults to express their ideas across a variety of media and learn new skills. Oklahoma Contemporary believes that art is for everyone and places accessibility and education at the center of all programming. Admission to exhibitions is always free. Oklahoma Contemporary is a regional 501(c)3 nonprofit organization founded in 1989 by businessman and philanthropist Christian Keesee and Kirkpatrick Foundation Director Marilyn Myers.
Oklahoma Contemporary strives to demonstrate leadership by modeling excellence and best practices for inclusion, diversity, equity and accessibility. We believe in the power of human creativity and value the opportunities for connection and learning that exist when cultures and communities come together in collaboration and understanding.
We commit to championing policies and practices that value diversity, foster cultural equity and create an accessible and inclusive environment. Oklahoma Contemporary does not discriminate based on race/ethnicity, age, disability, sexual orientation, gender, gender identity, socioeconomic status, geography, citizenship status or religion. We recognize our strengths lie in the broad range of people who contribute their time and talents to our mission and are dedicated to creating a safe, inclusive place for them to explore creativity.
About Oklahoma City
In the middle of its third decade of economic and cultural expansion, Oklahoma City is a surprisingly lively and diverse American city. Recent growth has spurred exciting developments in the city’s recreation and nightlife, with the construction of new parks, a streetcar system, bike trails, shops, restaurants, breweries and bars. The construction of Oklahoma Contemporary’s new building in the urban core, originally scheduled to open in March 2020 prior to the outbreak of Covid-19, represents a significant commitment on the part of the city and its inhabitants to a new era in contemporary culture.