Administrative Program Coordinator II - Strategic Partnering and Integration

Cleveland Clinic - Cleveland, OH4.0

Functions as liaison and as administrative, technical or operational resource. Initiates or leads less complex projects. Coordinates policy evaluation and implementation. Identifies operational improvement opportunities to create efficient workplace. Develops communications, databases and budget summaries.

Department Specific Responsibilities:
Functions as liaison and as administrative, technical or operational resource for internal CC stakeholders and external partners. Coordinates partnering meetings, retreats, site visits and the overall Strategic Partnering calendar. Initiates or leads less complex projects. Identifies operational improvement opportunities to create efficient workplace. Develops communications, databases, and budget summaries.

Proofreads, formats and edits sensitive materials (e.g.: Request for Proposal responses, executive/board level presentations) creating a cohesive final product utilizing a high degree of attention to detail, accuracy and timeline management.

Leads orientation and records management activities and ensures standards are maintained.

Develops and updates interdepartmental education programs.

Assists with scheduling, coordination, preparation and communication of complex executive meetings with internal and external stakeholders.

Facilitates and attends meetings and records key outcomes.

Identifies key milestones and deadlines.

Communicates project status and requirements to achieve results.

Researches, analyzes and organizes information for presentations.

Assists department leadership with large or complex projects.

Performs secretarial and administrative duties of a complex nature

Initiates or leads less complex projects.

Other duties as assigned.

Associate's Degree required.
Bachelor's Degree in Communications, English, or related degree strongly preferred.
Additional progressively responsible experience may offset degree requirement.

May require license based on department/Institute need.

Complexity of Work:
Requires multi-tasking, critical thinking skills, decisive judgment and the ability to work with minimal supervision in highly interactive team environment.
Must be able to take appropriate action in a stressful environment.

Work Experience:
Minimum three years administrative or project management experience required.
Strong computer skills and experience with software applications. Solid communication and customer service skills.
Experience developing programs (healthcare, financial or education) preferred.

Preferred Experience:
Experience editing, formatting, and proofreading documents.
Managing highly complex executive calendars.
Advanced PowerPoint skills.

Physical Requirements:
High degree dexterity to operate office equipment.
May require extended periods of standing, walking or sitting. Good visual acuity through normal or corrected vision.
Good hearing acuity.

Personal Protective Equipment:
Follows standard precautions using personal protective equipment as required.

The policy of Cleveland Clinic and its system hospitals (Cleveland Clinic) is to provide equal opportunity to all of our employees and applicants for employment in our tobacco free and drug free environment. All offers of employment are followed by testing for controlled substance and nicotine. Job offers will be rescinded for candidates for employment who test positive for nicotine. Candidates for employment who are impacted by Cleveland Clinic’s Smoking Policy will be permitted to reapply for open positions after 90 days. Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic facility.

Cleveland Clinic is pleased to be an equal employment employer: Women/Minorities/Veterans/Individuals with Disabilities