Legal Recruiting Assistant

Ropes & Gray - New York, NY (30+ days ago)3.7


About Ropes & Gray
Ropes & Gray LLP is a preeminent global law firm focused on providing the highest-quality advice on our clients’ critical legal and business issues. Our global team of 2,500 talented professionals regularly helps clients meet high-stakes challenges, solve complex problems and achieve key goals. These colleagues work together across a global office network that includes offices in Boston, Chicago, Hong Kong, London, New York, San Francisco, Seoul, Shanghai, Silicon Valley, Tokyo and Washington, D.C.

We are a contemporary firm that can bring more than 150 years of legal and institutional history to bear on the challenges clients face in today’s global, 24/7 business environment. Our collaborative approach gives our clients—which include many of the world’s most respected companies and institutions—ready access to leading corporate, litigation, transactional and regulatory lawyers whose knowledge and experience span industries and geographies.

With an international presence, we focus primarily on the asset management, technology, life sciences, health care and real estate industries. Our clients include global industry leaders, financial institutions, investment firms, private equity firms, hospitals and health care organizations, educational institutions and individuals.

We have consistently been recognized for our leading practices in many areas, including private equity, M&A, life sciences, health care, finance, investment management, hedge funds, tax, real estate, intellectual property, business and securities litigation, government enforcement, antitrust, and privacy and data security.
Ropes & Gray is an equal opportunity employer.

JOB SUMMARY:
Provides administrative support to the Legal Recruiting Department in executing processes related to recruiting and hiring of lateral lawyers for the New York office, the summer associate program and the law school on-campus hiring season.

ESSENTIAL FUNCTIONS:
Assist recruiters in organizing logistics and attending recruiting receptions/outreach events, on campus events and summer program social events.

Input and continuously update candidate’s information into the legal recruiting database and ensure completion and accuracy of all essential information.

Generate and run various summary and pipeline reports as directed using the legal recruiting database.

Organize promotional materials needed for on-campus recruiting events and the interviewing materials utilized by on-campus interviewers.

Organize interview schedules for interviewing candidates and assembles interview materials for candidates.

Assist recruiters with lateral associate hiring including candidate tracking and communicating with search agencies.

Communicate information related to interviews to those internally involved in the process (including lawyer interviewers, travel department, legal recruiting staff, reception staff, and building security).

Greet candidates interviewing with the firm, when required.

Prepare and deliver appropriate correspondence to candidates regarding their employment status.

Assist recruiters with summer program planning initiatives and social activities.

Assist recruiters with diversity initiatives.

Legal Recruiting Department support may include:
Opening, sorting, distributing department mail

Processing check requests and paying invoices for department expenses

Process and track all travel reimbursement expenses from lateral and law student candidates

Arranging logistics for internal/external meetings including sending meeting appointments and preparing meeting materials such as agendas, reports, PowerPoint presentations, etc.

EDUCATION, EXPERIENCE AND SKILLS:
Bachelor’s degree is preferred.
A minimum of one year of administrative experience in a fast-paced, professional services industry is also preferred.
The position requires strong interpersonal, verbal and written communication skills.
Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) and applicant tracking software experience is a plus.
Minimum typing speed of 45 wpm.

ESSENTIAL CAPABILITIES:
Conscientious, well organized, detail-oriented, and willing to take appropriate initiative.
Excellent follow up and follow through abilities
Sound judgement
Ability to multi-task, manage, and prioritize projects effectively.
Ability to work independently, under the direction of others, and as a part of a team.
Ability to respond quickly and positively to shifting demands and opportunities.
Ability to interact effectively with all levels of firm personnel.
Ability to recognize confidential information and to maintain confidentiality of such information.
Proactive in learning and adapting to new systems and processes.
Reliable, service-focused, and punctual.
Ability to perform under stressful conditions in a thoughtful and professional manner.

WORKING CONDITIONS:
Normal office environment and schedule. This is a non-exempt position; candidate must be willing and able to handle overtime as needed especially during the busy on-campus season (July – September).

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.