Administrative Team Assistant

Bosch Group - Sunnyvale, CA (30+ days ago)4.2

Job Description

We are looking for an Administrative Team Assistant who will be responsible for supporting our Services and Engineering Team located in Sunnyvale, California and their Manager with a variety of administrative tasks. These tasks include:

Administrative Team Assistant:
You will be part of a growing team of 25+ Researchers/Professionals in an international set-up and manage the day-to-day operations in the office in Sunnyvale as a first point of contact with a wide variety of administrative tasks like:

  • Office-related tasks: Update and maintain office policies and procedures to assure compliance, keep the office up-and-running smoothly. Plan/organize and facilitate meetings, workshops, and employee team building activities
  • HR-related tasks: support Hiring and Onboarding process of new associates/interns and work closely with the local HR Team
  • Purchasing-related tasks: work closely together with Procurement Team to process all purchasing needs of the department
  • Travel-related tasks: Review and process Travel Expense reports of all team-members and support with any travel related questions
  • Project-related tasks: Collaborate with Program Coordinator to support planning and coordination of the program and its projects
  • Legal-related tasks: serve as liaison to the regional Legal Team supporting the preparation of legal documents (Non-Disclosure Agreements, Contracts, etc.)
  • IT-related tasks: Maintain IT Inventory, document/monitor non-standard software usage and act as Identity Management User Administrator for the team
  • Internet-related tasks: update and maintain internal webpages for the team
Executive Support:
  • Act as liaison for management team (1 Executive Manager and 2 Group Managers), network closely with Stakeholders in Germany and related teams in Germany and India
  • Manage executive schedule, plan and coordinate customer and stakeholder visits (may also include travel arrangements for senior managers and Expense Reports), greet and assist visitors
  • Write minutes, prepare reports, presentations and data, as well as maintaining files, records, and international correspondence for meetings
  • Join the local Assistants-Team to network and support the local administrative processes Qualifications
Basic Qualifications:
  • Education: BA in business administration
  • Experience: 2 years experience as an Administrative assistant or Executive assistant
Preferred Qualifications:
  • Language-Skills: outstanding verbal and written communication skills in English and German
  • Proficient in MS Office and next generation Workplaces (Sharepoint, OneNote, etc.)
  • Pro-active, independent, exceptional time-management and organizational skills, detail oriented, efficient, dependable, trustworthy
  • Team-player, who enjoys working with a very diverse and multi-disciplinary team and has a high level of customer-service orientation
Additional Information

By choice, we are committed to a diverse workforce - EOE/Protected Veteran/Disabled.

BOSCH is a proud supporter of STEM (Science, Technology, Engineering & Mathematics)Initiatives:

FIRST Robotics (For Inspiration and Recognition of Science and Technology)
AWIM (A World In Motion)