Posting Number FNC01139
UALR Functional Title Director of Finance / R98771
Position Number R98771
Department Arts, Letters, & Sciences
The Director of Finance for the College of Arts, Letters, and Sciences will manage financial operations for the College and collaborate with Departmental Units and the University Administration to meet the strategic goals of the College and the University. This position will assist the Dean and Associate Deans with the strategic management of college budgets, including UA Foundation Funds, fee and revenue funds, state-appropriated funds, auxiliary funds, and grants for the College. This position will provide leadership, training, and counsel to academic departments regarding finance and administration operations. This position also manages financial operations for the units under the Associate Provost for Community, Careers and Extended Education. This position is governed by state and federal laws, and agency/institution policy.
Job Duties and Responsibilities
Finance & Budget Strategy
Assist the Dean, Associate Deans, and College Departments with the development and execution of strategic financial planning for the college, departments, and independent programs;
Maintain the various budgets of the College and the Office of the Dean including UA Foundation accounts, state-appropriated funds, fee-generated and revenue funds, grants, and various other designated and auxiliary accounts;
Maintain budgetary oversight and management of all departments and programs within the college under the supervision of the Dean;
Oversee the development of the college’s annual budget through collaboration with the Dean, Department Chairpersons, the University’s Budget Office, and the Vice Chancellor for Finance and Administration;
Assist with the development, review, and revision of policies and procedures within the college as needed;
Ensure the college and its departments and programs are in compliance with all relevant federal and state laws and UA System policies.
Finance & Administration Operations
Process all financial operations at the college level and for the Office of the Dean, including but not limited to: procurement requests, travel requests, hiring and human resources operations, payroll inquiries and operations, and budget management;
Oversee the P-Card and Travel Card programs for the college and ensures compliance with state and university procurement regulations;
Provide direct finance support and training to chairpersons, faculty, and administrative staff of the college as needed;
Compile both regular and ad hoc financial reports from multiple data sources as requested by the Dean and other stakeholders;
Act as a liaison between the college and the Financial Services division of the University.
Maintain oversight of the hiring processes for the college and departments, including hands-on management through PeopleAdmin, advising departments through the process, and origination and approval of EPAFs as needed;
Oversee position management within the college through processing of EPAFs and ensuring that budgetary support is in place when required;
Track all temporary positions in the college including adjunct faculty, graduate teaching and research assistants, and hourly and work study employees;
Act in a supporting role in managing the college’s Activity Insight personnel management software providing support and training as needed;
Ensure the college and its departments and programs are in compliance with all relevant federal and state employment laws and UA System policies;
Provide college-level assistance to faculty with grant application and management, including budgetary review during the application process, general financial operation during the life of a grant, and producing various reports as requested;
Oversee the budget and usage of indirect costs generated from grants within the college;
Act as a liaison with the Office of Research and Sponsored Programs and other stakeholders as needed.
Act as a college representative on various committees as appointed;
Assist with the development and revision of policies and practices at all levels of the university as requested;
Act as an advisor to the Dean, Associate Deans, and Department Chairpersons regarding the financial and administrative operations of the college and departments as needed;
Fill-in as temporary financial operations support for the College Departments in the event of loss of essential administrative personnel;
Act as an ambassador and an advocate for the University and the College outside of the primary responsibilities of the position;
Perform budget, personnel, and grant management for the Associate Provost for Community, Careers, and Extended Education.
Knowledge, Skills, and Abilities
Excellent customer service and interpersonal communication skills;
Ability to handle and oversee multiple projects and tasks at one time;
Ability to work as a member of a team;
Experience in Higher Education Finance and Administration;
General knowledge and understanding of the Generally Accepted Accounting Principles (GAAP) and Arkansas State DFA Policies and Regulations;
Previous experience in personnel management and training.
Required Education and/or Experience
A Bachelor’s Degree (any field); At least two (2) years of experience in higher education or a related work environment; Experience with the Windows Operating System environment; Ellucian Banner (specifically the Finance Module); Microsoft Office Suite; PeopleAdmin; and general knowledge of accounting software.
Preferred Education and/or Experience
Experience with Google products including Drive, Sheets, and Docs; Adobe Acrobat Pro; PeopleAdmin; and Digital Measures/Activity Insight; Experience with the UA Foundation accounting system (Blackbaud) and Argos.
Background Check Requirements 01 - Criminal/Financial
Start Date 08/06/2018
Essential Job Functions Sedentary Work - Exerting 10 pounds: Occasionally, Kneeling: Occasionally, Climbing (Stairs, Ladders, etc.): Occasionally, Lifting 5 -10 lbs: Occasionally, Carrying 5-10 lbs: Occasionally, Pushing/pulling 5-10 lbs: Occasionally, Sitting for long periods of time: Frequently, Standing for long periods of time: Occasionally, Speaking; Essential, Hearing: Essential, Vision: Ability to distinguish similar colors, depth perception, close vision: Essential, Walking - Short Distances: Frequently, Walking - Moderate Distances; Occasionally
Work Conditions Spends approximately 75% or more time indoors
Posting Detail Information
Background Check Statement
This position is subject to a pre-employment criminal and financial history background check. A criminal conviction or arrest pending adjudication and/or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
UALR EEO Statement
The University of Arkansas at Little Rock is an equal opportunity, affirmative action employer and actively seeks the candidacy of minorities, women, veterans, and persons with disabilities. Under Arkansas law, all applications are subject to disclosure. Persons hired must have proof of legal authority to work in the United States.
Open Date 07/16/2018
Close Date 07/30/2018
Open Until Filled No
Special Instructions to Applicants
This is an internal to campus posting and is open to all UA Little Rock benefits eligible employees only.