Full Job Description
Shrub Oak International School is the new benchmark in autism education. We are a private day and boarding school in northern Westchester County, serving the needs of an international coed population of children, adolescents and young adults on the autism spectrum. Shrub Oak is a school where each student is respected as an individual and surrounded by experts who care and work to bring out each student’s greatest strengths. Our curriculum brings together the most advanced and successful evidence-based clinical and academic approaches in ASD education to prepare our students for independent adult life and employment. Offering two distinct educational programs, with both day and boarding options, Shrub Oak truly is a school like no other.
Under the direction of the Head of Admissions and Communications, the Admissions Assistant is responsible for providing full service administrative support to the Admissions team to support Shrub Oak International School’s ongoing and exponential growth. They must be able to work with all levels of staff within the school as well as our external vendors, constituents, prospects, and parents – both domestically and internationally. Obtaining knowledge about our vision, mission, they will become an SOIS ambassador, who will knowledgeably champion our work to our external constituents to market and represent SOIS within the global marketplace. For the right candidate, the opportunity to grow and develop in the department would be our objective. Having access to confidential information, discretion and independent judgement is required.
Essential Functions – Primary duties of the position
Engage in extensive research and/or outreach to different communities of professionals, hospitals, and other credentialed referral sources, domestically and internationally, to set up meetings with the Head of Admissions, to further cultivate and build ongoing relationships to increase referrals and our enrollment efforts
Prepare the initial and subsequent drafts of contracts to prospective families, for review and revision by the Head of Admissions, and handle the procedural aspects of contract administration from signature to re-enrollment
Handle the Shrub Oak International process and logistics to welcome new admissions, by among other things, connecting with internal staff to ensure arrival dates are aligned, sending welcome materials to prospective families and students
Engage in collections conversations with families as directed by the Head of Admissions
Coordinate the logistics for Admissions meetings (live or remote), including handling meeting scheduling, and the ordering of food and other supplies, to ensure that participants remain comfortable, engaged, in accordance with our marketing and branding efforts
Maintain a professional presence when engaging in meetings, phone calls and emails, all to demonstrate a fluid working knowledge of our programs. The goal of this outreach is to create/maintain relationships with referral sources, schedule a campus tour, and increase our referral/enrollment pipeline.
Provide daily, weekly, and monthly activity reports to Head of Admissions and Communications; update our systems as directed
Create spreadsheets/presentations to present data and information as needed and required
Assist with facility tours and meetings as needed to support our branding, client service and enrollment efforts
Perform other responsibilities as needed and required
BA or BS in Communications, Marketing or other relevant degree or related experience
Knowledge or experience in Education or Special Education desired
Ability to demonstrate a professional, executive presence and appearance to be able to represent the school in all required methods of communications
Outstanding and effective communication skills (i.e. speaking, active listening and writing) to engage and develop relationships with a wide variety of individuals, staff and external constituencies
Ability to remain authentic and passionate when representing SOIS’ programs, uniqueness and differentiators
Ability to remain organized, multi-task, with handle matters with sound judgment
Demonstrate the ability to set priorities, meet deadlines, remain organized while paying close attention to detail
Knowledge of research techniques, with an ability to think critically, analyze data and information, all to investigate and source recommendations
Experience with marketing and CRM software, and Microsoft suite of products i.e. Word, Excel, PowerPoint is required
Life-long learner who seeks to enhance their knowledge of our business, and their skills
A team player, who can work collaboratively with all levels of staff and our constituents
Seek supervisor support, guidance, and clarification as needed and required
Position Type/Expected Hours of Work
This is a year round position. Full time staff work a traditional 40-hour work week. Work on the holidays and weekends may be required as work demands.
Shrub Oak International School is an Equal Opportunity Employer. Reasonable accommodations will be made to enable individuals with disabilities to apply for a job or to perform the essentials functions of his/her job. Please advise us if you require a reasonable accommodation.