- High School Diploma or GED
- Office Experience
Performs diversified administrative duties such as typing, dictation, filing, and interfacing with appropriate staff and the public. Provides assistance in the day-to-day administration of designated area.
High school graduation or equivalent; business courses or administrative/secretarial training preferred.
2 years clerical/office experience.
No special certification, registration or license required.
Knowledge, Skills & Abilities
Transcription skills. Working knowledge of word processing, spreadsheet, and presentation software applications in a Windows environment. Verbal and written communication skills.
Primary Duties and Responsibilities
Answers telephones, routes callers, takes messages, and provides routine information to callers. Coordinates meeting and agenda materials.
Contributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards, and safety standards. Complies with governmental and accreditation regulations.
Maintains accurate filing system to ensure timely retrieval of information.
Opens and routes incoming mail; distributes correspondence and other material to department staff.
Orders and maintains inventory of supplies and assists in the care and maintenance of equipment.
Participates in meetings and on committees and represents the department and hospital in community outreach efforts.
Participates in multi-disciplinary quality and service improvement teams.
Performs other duties as assigned.
Processes departmental payroll and associated recordkeeping.
Provides data entry support as needed.
Schedules and coordinates meetings and facilities including travel and lodging arrangements. Organizes meetings including distributing materials, arranging for refreshments, preparing name tags, and transcribing minutes.
Schedules supervisor's appointments; maintains and updates supervisor's daily calendar.
Takes and transcribes dictation of a highly confidential nature. Composes letters and memoranda from dictation, verbal direction, or knowledge of hospital policy or procedures.
Types memoranda, policies, committee minutes, manuals, letters, forms, procedures, and other documents as directed. Initiates other documents and correspondence as appropriate.