Accounting Manager - Permanent
Reports to: Executive Director
Industry Type: Non-Profit
Compensation and Benefits: $70,000-$80,000 Salary & Medical, Dental, Retirement Match
Essential Duties and Responsibilities:
- Manage all aspects of day to day bookkeeping and accounting processes including but not limited to: A/P, A/R, payroll, journal entries, and bank reconciliation in accordance to GAAP.
- Maintain internal control and safeguards for receipt of revenue, costs and program budgets and actual expenditures.
- Prepare Journal Entries for prepaid expenses, deferred revenue and payroll cash accounts
- Process and pay all invoices in a timely manner.
- Execute bi-weekly payroll activities using a 3rd party payroll service provider.
- Work collaboratively with development staff to reconcile gifts and donations monthly.
- Prepare monthly and quarterly financial reports, including standard financial reports, budget vs. actual reports, reconciliation reports and grant-specific service output & financial reports.
- Consistently analyze financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly and annual financial statements; monitor progress and changes and keep Executive Director informed of organization's financial status.
- Advise management on matters of fiscal procedure and importance for the organization.
- Perform annual 1099 reporting process for vendors.
- Support the Fund Development staff in developing grant proposal budgets.
- Maintain and develop when needed, accounting procedures, policies, special financial studies, and systems of internal controls to ensure the integrity.
- Process food orders from the food banks.
- Provide monthly financial statements to food bank managers.
- Ensure confidentiality of information that if disclosed, might have significant internal effect or minor external effect.
- Execute month end closing procedures and postings.
- Manage time tracking process for employees with hours billable to grants.
- Coordinate with outside CPA and Auditors in preparation of year-end audit and IRS 990 filings.
- Conduct onsite food bank inventory processes.
- Manage record retention schedule ensuring that records are stores, maintained and destroyed as outlined in the policy.
- Support the Executive Director in the development and analysis of annual organization budget including cash flow projections.
- Performs other duties as assigned.
- BA or Accounting Degree
- 5 years non-profit experience
- CPA preferred
- In-depth experience using QuickBooks, Microsoft Word, Excel, PowerPoint and Outlook
- Self-starter, willingness and ability to demonstrate initiative.
- Provide leadership in strengthening internal communications with staff at all levels throughout the organization; create and promote a positive supportive work environment.
- Personal qualities of integrity, high ethics, credibility, and unwavering commitment to organization's mission; a proactive, hands-on strategic thinker who will own, in partnership with the E.D., the responsibility for finance.
- Keen analytic, organization and problem solving skills which allows for strategic data interpretation versus simple reporting.
- Strong interpersonal and communication skills; experience in effectively communicating key data, including presentations to senior management, board and other outside partners.
- Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers.
- Must be able to lift up to a min of 35 lbs.
- Must be able to work independently.
- Must be able to communicate clearly using a phone.
- Must be able to provide accurate information.
- Ability to sit at a desk and computer for 8 hours a day.
- Must have a valid Washington State Driver’s License.
Job Type: Full-time
Salary: $70,000.00 to $80,000.00 /year
- Accounting: 2 years (Required)
- Non-profit: 5 years (Preferred)