Student Accounts and Receivables Accountant (Accountant II) (104649)

California State University - Sonoma, CA4.4

Department Name
Financial Services

Salary and Benefits
The anticipated starting salary placement depends on qualifications, experience and salary budget, and will not exceed $4,667 a month.

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year.

A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link or by request from SSU Human Resources.

Application Deadline
This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on 9/24/18. Please refer to the Application Process section of this posting for additional details.

Conditions of Employment
This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period.

Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with the Seawolf Commitment, our values include respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.

Under the general supervision of the Sr. Director for Student Financial Services, the Student Accounts and Receivables Accountant ensures that reconciliations, billings, and collections in the Student Finance and Receivables Unit are completed accurately and in a timely manner. The incumbent acts as a central point of contact for campus clients who seek resolution of general accounts receivable questions and needs for support. Routine work assignments include, but are not limited to, reconciling the University, Enterprise, Foundation and Associated Students Accounts Receivables from the A/R Subsystem to the General Ledger in People Soft Financials, posting waivers and/or adjustments to student accounts, issuing refunds on student accounts, ensuring correct settings and fees are updated in the Student Finance system, and providing consultative departmental end user training on how to read GL Transactions as they relate to Accounts Receivable. Incumbent may be assigned responsibility for providing additional department specific training, guidance and assistance to other employees. Financial Services is a service based organization that is responsible for anticipating and meeting the needs of a broad array of campus customers and the incumbent must conduct him/herself in a focused, highly productive, professional, positive, respectful, service oriented manner while serving in this position.

Under the general supervision and direction of the Sr. Director for Student Financial Services, the Student Accounts and Receivables Accountant ensures that the daily work is completed in the Student Finance and Receivables Unit. This includes, but is not limited to, reconciling University, Enterprise, Foundation and Associated Students Accounts Receivables from the A/R Subsystem to the General Ledger in People Soft Financials and providing consultative departmental end user training on how to read GL Transactions as they relate to Accounts Receivable. The incumbent oversees and acts as a liaison for the collection of grants, contracts and receivables for student and vendor/trade accounts, troubleshoots inaccuracies or issues when fees are not calculated correctly due to input errors, setting up item types and class fees each fiscal year, and any other new waivers/etc. as necessary. S/he is responsible for providing support/assistance to the Seawolf Service Center in order for staff to understand the billings on student accounts, running statements on a monthly basis and following up with phone calls relating to billings from the A/R subsystem and maintenance of the Student Finance system settings and fees to ensure processes and accounts are calculated correctly. The incumbent will follow up on collections with phone calls, letters and by working with collection agencies. The Student Accounts and Receivables Accountant will work with management to determine what accounts should be classified as reserved or written off. The incumbent will run all necessary reports needed for auditing purposes, verify Sub Ledger and GL accounts, verify if accounts are valid and being used for the purpose intended, prepare journal entries as needed for accounts that are not entered into the A/R subsystem, and prepare journal entries for travel, tax offset and year end accruals. The incumbent trains co-worker(s) as needed for the processing of the daily work, processes billing requests received by creating/mailing invoices to students and 3rd parties, processing returned checks by reviewing the Wells Fargo Bank website, alerting on-campus departments and preparing journal entries and, when necessary, making corrections/adjustments to student accounts, including WolfBucks charges and payments, library fines, late and other miscellaneous charges. The incumbent also reviews credit listings, verifies housing charges and housing adjustments as received.

Performs other secondary duties as assigned.

The majority of duties will be performed in an office work environment located in Salazar Hall on the Sonoma State University campus. As an exempt employee you have some flexibility in your schedule however must be available during the regular campus hours Monday through Friday to meet the operational needs of the campus and department. Your specific start time is determined by your Appropriate Administrator. Evening and weekend hours may be required on occasion and will be specified only to meet operational needs. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. This position may require occasional travel, by automobile or airplane, and overnight stay to travel to trainings and meetings off campus. This position will require the ability to be in front of a computer for extended periods of time and may require data entry into a computer for up to six (6) hours a day.

The incumbent must demonstrate a thorough knowledge of accounting theory, principles and practices supported by education and job experience. S/he must possess the equivalent to two years of progressively responsible professional accounting experience and possess the equivalent to a bachelor's degree with a major in accounting, business administration, finance or a closely related field OR possess a combination of education and experience which provides the required knowledge, skills and abilities to perform the duties of the position. Governmental and/or CSU accounting experience desirable, as well as previous experience with financial accounting systems. Incumbent must have general knowledge of Generally Accepted Accounting Principles (GAAP); office methods and procedures; statistical and mathematical presentation of data; advanced literacy and proficiency with computers and current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems which may include, but is not limited to, both mainframe and PC based accounting applications and Microsoft Office Suite. PeopleSoft Financials experience is highly preferred.

Incumbent must possess the ability to process a large volume of work accurately and in a timely manner, prepare and maintain critical documentation, apply accounting principles to the analysis of complex accounting problems; analyze and interpret accounting data; prepare clear, accurate financial statements and reports; utilize problem-solving techniques in finding solutions to complex accounting problems; understand and apply applicable rules, regulations, policies, and principles; understand and apply appropriate rules, regulations, policies and guidelines and make sound decisions and recommendations regarding accounting activities and the improvement of business practices; communicate effectively with others inside and outside the unit, including conveying technical information to non-Accountant's. The incumbent must possess the ability to work independently and as a team player to ensure the quality, integrity and timeliness of financial services and products. The incumbent must be self-motivated to anticipate and meet or exceed stringent monthly and annual reconciliation deadlines and demonstrate a commitment to the campus goal of maintaining excellence in its financial records by ensuring that campus transactions are processed expeditiously. The incumbent must possess excellent interpersonal skills and the ability to communicate clearly and work positively and effectively with all types of customers (SCO/CO, administrators, faculty, students and staff) in routine as well as sensitive situations. Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work cooperatively in group situations. Must also possess the ability to operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties.

Qualification Note
Evidence of degree(s) or certificate(s) and/or license(s) required at time of hire.

Application Process
Please visit to apply to this position. Materials submitted with your application will not be returned. The ADA Coordinator is available, at 707/664-2664, to assist individuals with disabilities in need of accommodation during the hiring process.

Qualified candidates must submit the following to be considered:
1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters)
2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.

Other Information
Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

About Sonoma State University
Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country.

Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited.

Sonoma State University's Jeanne Clery Act Annual Security Report is available at; Annual Campus Housing Fire Safety Report is available at