Project Admin Specialist (Travel & Expense Management)

MUFG - Jersey City, NJ2.7

Full-timeEstimated: $55,000 - $78,000 a year
Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world (as ranked by S&P Global, April 2018) with total assets of over $2.9 trillion (106.2 (JPY) as of March 30, 2018) and 150,000 colleagues in more than 50 countries. In the U.S., we’re 13,000 strong, working together to positively impact every customer, organization, and community we serve. We achieve this by delivering on our values, putting people first, fostering long-term relationships built on honesty and mutual understanding, and inspiring the best in each other. This is all part of our inclusive, high-performing culture supported by Total Rewards that include our cash balance pension plan. Join a team that’s working to fulfill its vision to be the world’s most trusted financial group.

Job Summary:
The Project Administrative Specialist is responsible for the research, coordination and management of assigned projects. It is an integral part of the Expense Management Team within Enterprise Spend Management;

Major Responsibilities:
Central review of travel and expense reports
Central review of high risk expense items in Appzen
Central approval for travel
Keep Desktop Procedures current in line with policy
Invoice review
Assist with travel and entertainment policy enforcement
Coordinate and conduct firm wide trainings
Competitor analysis
Special presentations and projects
Liaise with Corporate travel team
Manage FOA Expense Management mailbox

Typically requires 3+ years of demonstrated knowledge in project coordination experience, and strong business analytics.
Ability to handle multiple tasks, simultaneously; ability to establish priority and coordinate work.
Excellent communication skills to work with management and business area staff.
Working experience in business language, spelling, punctuation and grammar.
Ability to make basic math calculations.
Previous experience in office practices, procedures, systems and equipment.
Ability to maintain complex administrative data and to prepare reports.
Excellent organization skills.
Strong database, spreadsheet, PowerPoint, and general computer skills.
Project management leadership skills.
Ability to work with and across multiple departments.
Diligence, attention to detail, resourceful.

The above statements are intended to describe the general nature and level of the work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.