Administrative Assistant II / Central Records-Bonding

Harris County - Houston, TX (30+ days ago)3.8


Under the general supervision of the Central Records Division, the Administrative Assistant will provide support to the immediate supervisor of the Bonding Section and Bail Bond Board.

Duties and Responsibilities:Performs administrative/secretarial duties for the Harris County Bail Bond Board and coordinates with Bail Bonds Board Chairman for signatures and letters
Prepares agendas for monthly meetings, keeps records and prepares reports
Records monthly bail bonds board meeting, type and post results on bulletins boards
Answers phone calls and provide bonding information to the general public, bonding companies and other agencies
Prepares licenses for newly approved bondsman; assign license numbers and make an entry in JIMS and (CRM) Criminal Code Table Maintains bondsmen and attorney security (collateral) in CRM.
Maintains files on bonding companies and attorneys
Performs other duties as assigned and/or necessary
Requirements
Associate's degree in Business Administration or a closely related field from an accredited college or university; and two (2) years of professional experience in an office environment; OR
High school diploma or G.E.D. equivalency from an accredited educational institution; and four (4) years of professional experience with an agency with greater than 50 employees may substitute for an associate's degree
Must pass the "HCSO Administrative Staff Skills Test" with a minimum score of 85% and a typing speed of 45 WPM with 80% accuracy
Knowledge of JIMS, Insight and sign on code or the ability to become proficient shortly after hire
Knowledge of Federal and State Laws rules and regulations of the Sheriff's Office
Highly proficient in the use of Microsoft Office applications (Outlook, Word, PowerPoint, Excel, and Access)
Strong organizational and customer relations skills are a must
Excellent time management skills and effectively prioritize and schedule multiple tasks/initiatives
Excellent verbal communications skills to use good phone etiquette and otherwise effectively communicate with co-workers, the general public, vendors, and governmental representative.
Excellent written communication with proper use of grammar, correct spelling and punctuation
Detail-oriented, self-motivated and results-oriented
Demonstrate the ability to be a self-starter, work well independently and as a team; and, to meet program objectives
Ability to assume ownership in completing assigned tasks
Ability to exemplify professional manner in all circumstances
Ability to protect and maintain confidential information
Ability to use simple formats and filing systems
Ability to work overtime and/or varying duty hours as deemed necessary; with an excellent attendance record.
  • Qualified candidates will receive an e-mail request with instructions to take the HCSO Administrative Staff Skills test. Candidates that fail to take the test within the allowed time frame (5 business days from notice) will be disqualified.
Current HCSO employees will be given preferred consideration if deemed qualified.
Meeting minimum qualifications will not guarantee an interview or a selection for hire.
Preferences
Previous experience working with bail bonds
Bilingual in Spanish
General Information

HOURS:
40 Hours a Week Monday - Friday
Overtime, Early mornings, Evenings, Weekends and Holidays as required.

SALARY:
Based on 26 Pay Periods
Harris County Sheriff's Office employees are exposed to confidential and law enforcement sensitive information. A thorough background investigation is required to properly evaluate the suitability of applicants for employment. It is essential that you provide accurate information in all aspects of the process. The process will end for applicants who fail to provide truthful information.

The following documents will be required for background investigation, to expedite the recruitment process make sure to upload/attach copies of these documents to your application:
Proof of citizenship or proof of authorization to work and reside in the U.S. (birth or naturalization certificate, permanent residency card)
State issued Driver's License or State issued ID
Social Security Card
Proof of education (copy of High School Diploma or G.E.D., copy of college transcripts - If hired a sealed official copy of college transcripts will be required)
Due to a high volume of applications positions may close prior to the advertised closing date.