This position reports directly to the Dean of College of Science and indirectly to the College Dept. Chairs and Faculty Principal Investigators with grants. The position is
responsible for four main areas: (1) operational leadership for the College of Science Office, (2) provides faculty and departmental support for the seven departments with approximately
fifteen Administrative Staff and nine Department Chairs, Directors and Coordinators, (3) College’s grant program oversight of staff support and (4) College-wide general management support
concerning accreditation, assessment, program review, budgeting, financial resources management, strategic planning and college relations. Duties include but are not limited to:
Responsible for oversight of the Dean’s office operations ensuring that it operates in a productive and professional manner. The Analyst will ensure that staff members and student
employees are meeting college needs and operating in a professional manner. Provide a safe working environment.
Assist with the analysis, design, implementation and evaluation of various administrative systems to support organizational operations and the creation of policies and procedures that
will support office operations and program development. Responsible for ensuring adherence and conformity to requirements and university policy. Responsible for advising the Dean on
all policy and procedures related to personnel, budgets, and related operational functions to meet programmatic goals.
Act as an internal and external resource on policy and procedural matters which may include leading or coordinating projects involving external parties.
Assist with office or departmental systems planning, development and administration, oversight of equipment needs, facilities planning and administration and contract administration.
Maintain absence reports and other employment records for the office as needed.
Process personnel forms, contracts, special consultant forms and faculty hiring forms.
Provide lead work direction to office staff, to include setting and the oversight of office operations policies and procedures and participation in the performance evaluation process.
Maintain College budget and financial resources records. Responsible for the initiation, analysis, review, reporting, budget problem solving, and budget recommendations to the Dean.
Serve as liaison with the academic budget office, university budget office, and department chairs. This includes the CoS Dean’s Office and Department budgets, grants and fee based
activities under the supervision of the College Dean of which are not limited to but include all CoS K-12 STEM Programs.
Prepare and coordinate the mid-year budget review and annual budget reports for the Dean, Academic Affairs, and the University Budget Office.
Maintain updated unallocated funds spreadsheet for the Dean, including tracking salary savings and estimating part time faculty costs for the college.
Work closely with department chairs and support staff on budget and expenditure analysis. Maintain spreadsheets to track Dean’s accounts, allocations, and part-time faculty costs.
Monitor faculty workload, prepare and process faculty workload reports for the Dean and department chairs. Track faculty assigned/release and reimbursed time, and serve as liaison
between College departments and the office of Research & Sponsored Programs in grant reimbursements.
Oversee the integrated course schedule process which includes coordinating and monitoring the PICWEB data entry of the departmental class schedules, adherence to class
dates/deadlines and accurate reporting of faculty workload summaries and enrollment data figures.
Track and assist with the maintenance of “CoS K-12 STEM Programs’ grant balances as well as the trust funds collecting fees. The CoS K-12 STEM Programs require continuous
detailed attention to payroll adjustments, the reclass of many expenditures, continuous monitoring and updating of CashNet. This position requires working closely with Grant Post
Award concerning the appropriateness of expenses according to how grants are written. Also with adhering to grant policies.
Coordinate department and College assessment and program review reports, including data generation, report preparation, and coordinate the implementation of review
Program administration covers the full range of academic and/or administrative functions and may include, program and policy research, analysis, development, reporting, and
evaluation; determining methods, policies and procedures to achieve programmatic goals; leading committees; ensuring compliance with regulations; and working as a liaison to the
Assist with the CNS Budget Planning Committee which includes scheduling meetings and tracking action items.
Lead for the CNS Support Unit Review process. Prepare surveys, questionnaires and draft of the self-study report. Adhere to calendared deadlines.
Coordinate the College strategic planning activities including the review and update of the plan.
Under general direction, prepare replies for a wide variety of communications in which procedures may not exist. Responsible for organizing methods of gathering data and information.
Research and coordinate responses and write reports for the Dean or designee.
Assist the Dean, or Designee, in College and community relation activities, to include event planning and coordination; publications development and coordination; and university
development functions support.
Coordinate with all those involved concerning CoS K-12 STEM Programs to ensure manageable timelines and keep communication open with Safety and Risk Management, Human
Resources and the Campus’ Events Planning Office, etc. Other duties as assigned.
A bachelor’s degree and/or equivalent training.
Minimum of two years administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures,
practices, or programs.
Demonstrated ability to effectively handle interpersonal interactions at all levels and handle highly confidential and sensitive documents and matters.
Demonstrated experience with budgetary analysis; ability to maintain budgetary data for the College and oversee the department’s budgets.
Demonstrated ability to work independently and deal simultaneously with multiple tasks.
Strong organizational skills required.
SPECIALIZED KNOWLEDGE, SKILLS, AND ABILITIES:
General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.
Working knowledge of general practices, program, and/or administrative specialty.
Basic knowledge of and ability to apply fundamental concepts.
Working knowledge of budget policies and procedures.
Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
Ability to organize and plan work and projects including handling multiple priorities.
Ability to make independent decisions and exercise sound judgment.
Ability to compile, write, and present reports related to program or administrative specialty.
Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
SALARY RANGE: $3,288 - $6,162 per month plus excellent paid benefits. (Anticipated salary range will be $3,288 to $4,110.) The California State University offers a premium benefit
package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement
System (PERS); and 14 paid holidays a year.
APPLICATION DEADLINE: NOVEMBER 27, 2018
APPLICATION PROCEDURE: Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified
individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of
the campus by obtaining specialized skills and abilities not available from current employees. To be considered, qualified candidates must submit a completed CSUS employment application
(download electronic application at http://www.csustan.edu/hr/Employment_Opportunities/Staff/index.html), cover letter, and resumé to:
California State University, Stanislaus Human Resources Department
Mary Stuart Rogers Educational Services Gateway Building, Suite 320 (3rd Floor)
One University Circle Turlock, CA 95382
For questions, please contact: Dr. David Evans (209) 667-3969
Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional
licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals
disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued
employment of a current CSU employee who was conditionally offered the position.
Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922
voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your
response will not be shared with the search committee) at: http://www.dol.gov/ofccp/regs/compliance/sec503/Voluntary_Self-Identification_of_Disability_CC-305_SD_Edit1.24.14.pdf.
THE INDIVIDUALS WHO APPEAR TO BE THE BEST QUALIFIED FOR THIS POSITION WILL BE CONTACTED BY TELEPHONE FOR AN INTERVIEW
PURSUANT TO THE JEANNE CLERY DISCLOSURE OF CAMPUS SECURITY POLICY AND CAMPUS CRIME STATISTICS ACT, THE ANNUAL SECURITY REPORT (ASR), IS NOW AVAILABLE
FOR VIEWING AT HTTPS://WWW.CSUSTAN.EDU/ANNUAL-CAMPUS-SECURITY-REPORT. THE ASR CONTAINS THE CURRENT SECURITY AND SAFETY-RELATED POLICY STATEMENTS,
EMERGENCY PREPAREDNESS AND EVACUATION INFORMATION, CRIME PREVENTION AND SEXUAL ASSAULT PREVENTION INFORMATION, AND DRUG AND ALCOHOL PREVENTION
PROGRAMMING. THE ASR ALSO CONTAINS STATISTICS OF CLERY ACT CRIMES FOR STANISLAUS STATE FOR THE PREVIOUS THREE YEARS. A PAPER COPY OF THE ASR IS AVAILABLE
UPON REQUEST BY CONTACTING THE OFFICE OF THE CLERY DIRECTOR LOCATED AT ONE UNIVERSITY CIRCLE, TURLOCK, CA 95382, OR BY CALLING 209-667-3572.
THE UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE AGAINST PERSONS ON THE BASIS OF RACE, RELIGION, COLOR, ANCESTRY, AGE, DISABILITY,
GENETIC INFORMATION, GENDER, GENDER IDENTITY, GENDER EXPRESSION, MARITAL STATUS, MEDICAL CONDITION, NATIONAL ORIGIN, SEX, SEXUAL ORIENTATION, COVERED
VETERAN STATUS, OR ANY OTHER PROTECTED STATUS. ALL QUALIFIED INDIVIDUALS ARE ENCOURAGED TO APPLY. CSU STANISLAUS HIRES ONLY INDIVIDUALS LAWFULLY
AUTHORIZED TO WORK IN THE UNITED STATES. THE PERSON HOLDING THIS POSITION IS CONSIDERED A ‘LIMITED MANDATED REPORTER’ UNDER THE CALIFORNIA CHILD ABUSE
AND NEGLECT REPORTING ACT AND IS REQUIRED TO COMPLY WITH THE REQUIREMENTS SET FORTH IN CSU EXECUTIVE ORDER 1083, REVISED 7/21/17, AS A CONDITION OF
INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE