- Bachelor's Degree
- Master's Degree
- Management Experience
- Microsoft Office
SUMMARY: Direct financial activities of an organization by performing the following duties personally or through accounting staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Prepare Daily Flash Report and distribute to GM, President, and Corp. Controller.
Ensure daily deposit of cash receipts and credit card receipts, along with issuing deposit slips for pick-up.
Prepare Change Fund for Front Desk and cashier banks.
Order change as necessary.
Complete Income Audit checklist.
File documents, statements, letters, etc., and prepare responses.
Review Guest request, copies of folios, billing corrections, etc.
Follow-up with Travel agent re: commission check request. Update daily log or credits back to guest on no-shows if necessary.
Process travel agent commission daily.
Direct billing as follows: 1) bill to customer daily; 2) process payment checks; 3) adjustments if necessary.
Supervise filing system for dead folios/reservations, registration slip and correspondence.
Issue emergency payment checks if necessary.
Process credit applications.
Prepare and distribute P/R analysis.
Hotel: Code invoices.
Tabulate multiple invoices and verify with statements.
Process payment checks.
Balance A/R aging reports, including trade-out.
Restaurant: Prepare and distribute semi-monthly flash report.
Pay all taxes due.
Supervise inventory record keeping.
Do inventory audit if necessary.
Complete extensions as necessary.
Calculate and pay rent where applicable.
Prepare group insurance eligibility list and calculate and pay premium.
Calculate and pay management fees.
Prepare G/L for financial reports.
Prepare bank reconciliations.
Restaurant: Preliminary F/S issued by 5th working day of the month.
Prepare P/L variance analysis as required.
Calculate and fund FF&E reserve.
Prepare key indicators report.
Prepare supporting work sheets for assets, liabilities accounts.
Do cost efficiency analysis - make recommendations for improvement.
Room tax, sales tax, and B&O tax due.
Partner cash distributions due.
Assist in preparing coming year's operation budget (due in November).
Assist in preparation of the Capital Improvement Budget.
Evaluate current year performance.
Provide constructive suggestions.
Assist in preparation of schedules requested by outside auditors.
Assist in managing the Accounting Department.
Assists in the overall direction, coordination, and evaluation of this unit.
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
Other duties may be assigned
SPECIFIC EXPERIENCE WE'RE SEEKING:
Bachelor's degree in Accounting or Business Studies is required.
Master's degree is a plus.
2 years of accounting or finance management experience.
Well organized, detail oriented with excellent follow-up.
Ability to work under time pressures and extensive hours.
Must possess excellent communication skills both internally and externally.
Experience with PeopleSoft or similar accounting package is preferred.
Prior experience with Outlook soft/BPC preferred.
Proficiency in Microsoft Office Suite with an emphasis in Excel.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: Bachelor's degree in Accounting or Business Studies is required. Master's degree is a plus. 2 years of accounting or finance management experience.
Language Skills: Ability to read, write, and verbally communicate effectively and professionally with other business departments, guests, and vendors. Ability to diplomatically deal with difficult situations and people, while exhibiting a consistent level of professionalism.
Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio, and percent; and to draw and interpret bar graphs. Familiarity with basic accounting procedures.
Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, report, or schedule form. Regularly exercise independent judgment and discretion about matters of significance.
Physical Demands: While performing the duties of this job, the employee is constantly required to use a keyboard, sit, see, hear, write, and speak. The employee is frequently required to handle (hold, grasp, turn, or otherwise work with the hand or hands), finger (picking, pinching, fine manipulation), collate/file, and dial. The employee is occasionally required to reach, twist, stand, and walk, and minimally required to climb stairs. The employee is constantly required to lift and/or move up to 10lbs.
Mental Demands: While performing the duties of this job, the employee is constantly required to produce detailed work, use math and reasoning skills, written communication, and handle multiple concurrent tasks. The employee is frequently required to use verbal communication, have customer contact, give presentations, and handle constant interruptions.
Work Environment: While performing the duties of this job, the employee may be occasionally exposed to noise.
Please note: management reserves the right to change, modify, and/or alter any of the duties listed above to meet business demands.