2018-2019 Montessori Academy at Hernandez Elementary: Office Manager

Dallas Independent School District - Dallas, TX (30+ days ago)3.7


POSITION: OFFICE MANAGER, ELEMENTARY SCHOOL

REPORTS TO:Principal of Assigned Campus

MAJOR RESPONSIBILITIES:
  • Perform secretarial functions for the Principal including generation of communications for Principal’s approval and signature.
  • Coordinate and maintain Principal and school-wide calendars.
  • Coordinate district-level information for the principal to include, but not limited to weekly bulletins, events, training, meetings, and deadlines.
  • Coordinate schedules and work assignments for Principal’s clerk and all other office helpers.
  • Attend all required administrative meetings and trainings.
  • Maintain adequate office supplies and materials in advance of need.
  • Serve as point of contact for staff, substitutes, students, parents, and community with regards to general campus operations.
  • Effectively utilize attendance reports to monitor and maintain daily staff attendance records and reconcile monthly, bi-weekly, and supplemental attendance records.
  • Manage supplemental pay activity requests including creation of supplemental pay activity codes, review supplemental pay reports, and reconcile timecards, ensure all required supplemental documentation is submitted and properly maintained.
  • Ensure all supplemental pay policies and procedures are followed by all campus staff.
  • Effectively use Budget Manager Reports to monitor and adjust line item accounts.
  • Maintain budgets to ensure adequate funding and alignment to Campus Action Plan.
  • Manage requisitions and reconciliation process to include but not limited to generation of requisitions, verification of funding, maintenance of supporting documents, receipt of materials/services, and monitoring of payments.
  • Maintain all documents related to expenditures of grants and Activity Funds including materials, contracts and events, field trips, and personnel utilization.
  • Perform responsibilities related to maintenance/reconciliation of Activity funds including entering receipts, balancing bank statements, counting money and preparing bank deposits for daily pick up.
  • All other duties as assigned by the Principal.
  • The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities, and management reserves the right to revise the job description or require that other responsibilities be performed when the job changes. Additionally, the minimum level of education notated as a requirement could be supplemented by commensurate experience and/or certification(s) or license(s) as determined by the hiring manager.

    SUPERVISORY RESPONSIBILITIES: None

    QUALIFICATION REQUIREMENTS:
  • High School Diploma and three years of related clerical and/or secretarial experience or Associate’s Degree in business related area
  • Demonstrated knowledge of district organization, operations, and administrative policies.
  • Demonstrated computer skills with Windows and Microsoft Office applications.
  • PHYSICAL DEMANDS:

    When performing the duties of this job, the employee is regularly required to sit; communicate verbally and electronically; stand, and move throughout the building and/or to other facilities; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; stoop, kneel, crouch, and/or crawl; climb; balance and drive. Frequently required to life or exert force of up to 10 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, and the ability to adjust focus. Frequently required to work prolonged and irregular hours.

    WORK ENVIRONMENT:

    The noise level in the work environment is usually moderate. Frequently exposed to such environmental conditions as outdoor weather conditions. Occasionally exposed to such environmental conditions as moving mechanical parts, fumes, and air borne particles.

    Selected individuals for Dallas Independent School District positions will be placed according to compensation guidelines. A campus-based employee may not assume a new position for which he/she was selected based upon the posting process until the end of the current semester, unless approved by the chief officer – Human Capital Management. Federally funded personnel must comply with time and effort reporting requirements through personnel activity reports or periodic certifications, as appropriate.

    A security check and disclosure of family relationship information is required for all positions.
    No telephone calls please.

    EQUAL OPPORTUNITY EMPLOYER M/F/HDallas Independent School District, is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, gender expression, genetic information, or any other basis prohibited by law. The District is required by Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, The Americans with Disabilities Act, and the Age Discrimination Act of 1975, as amended, as well as board policy not to discriminate in such a manner (not all prohibited bases apply to all programs).

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