Academic Records Coordinator

California College of the Arts - San Francisco, CA3.6

30+ days agoFull-time
Can you provide a welcome reception and appropriate information to students with inquiring minds? Are you detail-oriented and able to work with a large confidential database? Are you accurate in your data-entry skills with a strong interest in academia? If yes, then this might be the right position for you. The Academic Records Coordinator provides front line service to students, faculty and staff involving academic records, registration, enrollment verifications, grades, and transcripts. This service-oriented position requires excellent communication and interpersonal skills. Additionally, this candidate must have the ability to interpret, apply and clearly communicate academic policies and procedures.

Front-line service including form updates and distribution, answering incoming calls and email inquiries, interpretation and explanation of academic policies and procedures as they apply to individual circumstances, and referral to the appropriate departments as needed -25% of Time Responsibilities

Processes registrations, adds, drops and withdrawals for degree seeking students; including data entry, tracking, follow-up, and file maintenance -20% of Time Responsibilities

Processes transcripts -10% of Time Responsibilities

Assists with Commencement and Orientation -5 % of Time Responsibilities

Supports Associate Registrars and Assistant Registrar with special projects -15% of Time Responsibilities

Assist with Transfer Credit data entry -15% of Time Responsibilities

Other duties as assigned -10% of Time Responsibilities

1-2 years prior administrative experience, preferably in an academic environment.

Strong word processing and data entry skills, with attention to detail required.

Ability to work under pressure, and prioritize workload.

Associate’s or Bachelor’s degree required.

Preferred Qualifications:
Background in the arts

Two years administrative experience in academic environment

Ability to complete complicated projects

Proficiency in Datatel Colleague, Informer, Google Drive and Workday


San Francisco
Additional Locations

Application Instructions

Applicants are required to attach a cover letter and resume. Incomplete applications will not be considered. Recommended document file formats are Word or PDF. If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.

Application Deadline

For staff positions, screening begins immediately and continues until the position is filled.

EEO Statement

As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.

We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.

California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.


Please address any questions to .