Sales & Marketing Coordinator

Cole Industrial Inc - Lynnwood, WA (30+ days ago)

Cole Industrial, Inc.,founded in 1964, is a full-service Manufacturers' Representative serving the mechanical equipment field. Cole specializes in power plant, heating, mechanical contracting and industrial products through our representation of world-class manufacturers of packaged boilers, industrial burners, heat exchangers and other boiler plant equipment for many different applications. Cole Industrial provides new product sales, service, parts, technical support, testing, and training to a broad base of customers in Washington, Oregon, Northern Idaho and Alaska. Please see for more information.

Job Summary

Cole Industrial is looking for Sales and Marketing Coordinator to join our team. Our ideal candidate is an enthusiastic and energetic individual who is self-driven and looking to join an exciting and growing company. This position will focus on supporting the sales team and lead the marketing for the company.

Skills and Abilities

  • One to two years of administrative and customer service experience required
  • A minimum of two years marketing experience
  • Excellent customer service and professional phone skills
  • Excellent working knowledge of MS Office (Word, Excel, Outlook and PowerPoint) and aptitude for learning new software
  • Excellent typing skills with high attention to detail (50+wpm)
  • Strong organization skills and the ability to multi-task
  • High integrity, strong work ethic, positive attitude and demonstrated teamwork
  • Previous sales support experience preferred
  • Strong Marketing skills (helping/understanding customer needs, prompt follow up, etc.)
  • Able to work effective under pressure and with deadlines
  • Take ownership and be pro-active in finding new ways to meet the goal

Responsibilities and Duties

  • Provide administrative support to Sales Team including:
  • Assemble proposal presentations
  • Assist with coordination and arrangement of presentation details (lunch orders, PowerPoint projector, etc.)
  • Assist with coordinating company events (Golf Tournaments, Christmas Parties, etc.) * Support the sales and marketing with their daily activities and reports
  • Be able to prioritize and balance the needs/requests of our 5+ Account Managers
  • Work with the marketing team on developing new strategies to reach potential sales
  • Communicate with current clients to maintain positive relationships and ensure client satisfaction
  • Complete sales reports and analyses
  • General office support (data entry, photocopying, faxing, etc.)
  • Prepare presentation materials & binders for Engineer visits
  • Qualify Sales Leads (via Dodge Report, or other means), send them to appropriate Account Manager
  • Download, printout, & save electronically to quote folders - Plans and Specs
  • Follow up as needed with changing details to a bid, such as bid date change, Addendums, etc
  • Prepare Scope letters prior to sending out proposals
  • Keep Mechanical Contractors informed as to what jobs Cole is bidding.
  • Prepare "Pre-Submittal Packets" as required on specific bids
  • Obtain Bidders lists and Qualify bidders for specific jobs we're bidding
  • Email/fax quotes out on bid day, to the pre-qualified bidders
  • Field incoming calls for Account Managers when they're out of the office
  • Type up & format proposals as needed.
  • Other duties and responsibilities as assigned


  • 1-2 years of related sales & marketing experience (Required)

As the successful candidate you will be eligible for our full benefit package and work from our Headquarters office in Lynnwood. Submit resumes with cover letter via email only, no phone calls please. We are an AA/EEO employer.

Job Type: Full-time

Salary: $50,000.00 to $60,000.00 /year


  • marketing: 2 years (Required)
  • customer service: 2 years (Required)

Work authorization:

  • United States (Required)