Contract Administrator (Deployable)

US Department of Defense - Arlington Heights, IL

Full-time | Part-time | Contract
Duties
Summary

About the Position:
Arlington Heights is a village in Cook County in the U.S. state of Illinois. A suburb of Chicago, it lies about 25 miles northwest of the city's downtown. The population was 75,101 at the 2010 census. It is the most populous community in the United States that is incorporated as a "village", although it is not far ahead of its nearby Illinois neighboring villages of Schaumburg and adjacent Palatine.

Responsibilities
Performs final closeout of assigned contracts; e.g., assures delivery, inspection and acceptance of contractual end items
Performs required contract administration functions, such as determining eligibility and verifying evidence of contractor's progress for approval of contract financing.
Negotiates various overhead rate agreements, forward pricing rate agreements, and advance agreements; resolves disagreements between auditor and contractor involving audit determined rates; and negotiates prices.
Conducts pre and post award conferences with the contractor to provide information and clarify standards, provide special provisions, and ensure compliance with and understanding of contractual requirements.
Assures contractor compliance with 19 Cost Accounting Standards (CASs) and other applicable laws and regulations
Monitors expenditures on cost, incentive, and certain fixed price contracts requiring funds control
Travel Required
Occasional travel - Business travel required is required 40% of the time.

Supervisory status
No

Promotion Potential
13

Job family (Series)
1102 Contracting

Requirements

Requirements
Conditions of Employment
Must be able to obtain and maintain a Non-Critical Sensitive Secret security clearance.
Must file an annual financial statement.
Selectee will be required to pass a Contracting Officer Board of Review and obtain a Contracting Officers Warrant.
A medical/dental examination is required.
Immunization screening is required.(e.g. Anthrax, Smallpox, and Malaria).
Required to obtain a passport/VISA.
Must be able to possess and maintain a Government Travel Card.
Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
Should be Exempt From Military Recall
Selectee will be subject to a 10-year security reinvestigation.
Position requires employee to wear uniform and/or protective clothing.
DoD Civilian Employee Overseas Emergency Essential Position Agreement is required.
Qualifications
These positions are designated Emergency-Essential (E-E). In event of a crisis situation, incumbent will be subject to deployment on a TDY basis to overseas duty location(s) to perform assigned duties particular to the deployment. Failure to deploy when required and/or meet the medical requirements of deployment status may result in separation from Federal Service. Additional information on E-E positions may be found in DoD Directive Type Memorandum 17-004, Subject: Department of Defense Expeditionary Civilian Workforce (https://www.cpms.osd.mil/expeditionary/pdf/DTM-17-004_012517.pdf) Interested applicants are HIGHLY encouraged to review this Directive prior to applying.

Who May Apply:
Current Federal Employee
Veterans and Preference Eligible under Veterans Employment Opportunity Act (VEOA) of 1998
Interagency Career Transition Assistance Plan (ICTAP) Eligible
Land Management Workforce Flexibility Act Eligible
Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
Reinstatement

QUALIFICATIONS: In order to qualify, you must meet the education and/ or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Experience required: To qualify based on your work experience, your resume must describe at least one year of experience which prepared you to do the work in this job.

To qualify for the GS-13, applicants must possess one year of specialized experience equivalent to the next lower grade/level GS-12. Specialized experience is defined as: Experience conducting final closeout of contracts to ensure delivery and acceptance of contractual end items. Experience performing contract administration functions to include verifying contract financing, conducting pre/post award surveys and negotiating price and overhead cost. Experience leading and/or providing technical advice and assistance to a group of employees responsible for contract administration.

Education cannot be substituted for experience.

You will be evaluated on the basis of your level of competency in the following areas:
Contract Performance Management
Initiation of Work
Proposal Evaluation (Contracting by Negotiation)
Terms and Conditions

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-12).

Applicants must meet basic eligibility requirements such as minimum qualifications, and other regulatory requirements by the closing date of the announcement.
Education

BASIC EDUCATION REQUIREMENT (Contracting Series):
A bachelor's degree from an accredited educational institution authorized to grant baccalaureate degrees AND at least 24 semester hours in any combination of the following fields: accounting, business finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. (This requirement can be obtained within the degree or in addition to the degree). NOTE: You MUST submit a copy of your transcripts.

NOTE: Current civilian personnel in DoD, who occupied GS-1102 positions or contracting positions with authority to award or administer contracts above the simplified acquisition threshold in an Executive Department on or before September 30, 2000 are exempt from meeting this requirement. Current military members who occupied a similar occupational specialty to the GS-1102 on or before September 30, 2000 are also exempt from meeting this requirement.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:
http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Additional information
Generally, indoor work location has power, water, heating, and air conditioning, although outages should be expected.
Schedule tour of duty will require evenings, weekends and holiday work hours, and overtime.
Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
Two year trial/probationary period may be required.
Relocation/Retention Incentive will not be authorized.
Defense National Relocation Program will not be authorized.
Ability to communicate orally and in writing.
All selections under an announcement must be made within 6 months from the issuance date of the certificate referral list.
Selectees for E-E positions are required to be exempt from recall to the military Reserves or recall to active duty for retired military.
Tentative offer for employment will be rescinded if the selectee does not meet conditions of employment.
Position is designated as Emergency Essential
U.S. Citizenship is Required
Direct Deposit of Pay is Required
Tour of Duty: Full-time
FLSA: Exempt; Exempt when Deployed
Bargaining Unit: Yes
Position has positive education requirement.
Multiple positions may be filled from this announcement.
This position is covered under the Defense Acquisition Workforce Improvement Act (DAWIA) and requires additional education, training and experience. Applicants should meet the DAWIA Certification requirements for the announcement Career Field and be certified at Level I at the time of application. If you possess DAWIA Certification, please indicate your Certification Level and Career Field information in your resume. Certification requirements may be viewed at http://icatalog.dau.mil/onlinecatalog/CareerLvl.aspx.
This is a Defense Acquisition, Logistics and Technology Workforce position. Selectees must meet position requirements for certification at Level III within 24 months of entrance on duty.
Student Loan Repayment Program (SLRP) will not be authorized.
The employee will receive overtime pay or compensatory time off as established in 5 CFR 550.106.
Upon deployment will receive danger pay and foreign post differential as authorized for overseas location to which deployed.
Selectee will be assigned to EE position for period of four years; after which will be placed in a non-EE position.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.

The Department of Defense (DoD) policy on employment of annuitants will be used in determining eligibility of annuitants. The DoD policy is available at: www.dtic.mil/whs/directives/corres/pdf/1400.25-V300.pdf

In accordance with section 9902(h) of title 5, United States Code, annuitants reemployed in the Department of Defense shall receive full annuity and salary upon appointment. They shall not be eligible for retirement contributions, participation in the Thrift Savings Plan, or a supplemental or redetermined annuity for the reemployment period. Discontinued service retirement annuitants (i.e. retired under section 8336(d)(1) or 8416(b)(1)(A) of title 5, United States Code) appointed to the Department of Defense may elect to be subject to retirement provisions of the new appointment as appropriate. (See DoD instructions 1400.25, Volume 300, at http://www.dtic.mil/whs/directives.)

Interagency Career Transition Assistance Program (ICTAP): The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. Well-qualified is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualification requirements for the position. Under competitive delegated examining, an ICTAP eligible will be considered well-qualified if they attain a rating of 90 or higher, not including points for veterans' preference. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Information about ICTAP eligibility is on OPM's Career Transition Resources website.

Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

Background checks and security clearance
Security clearance
Secret

Drug test required
No

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process
National security

Required Documents

Required Documents
The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc).

As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply.
If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

1. Your resume:
Your resume may be submitted in any format and must support the specialized experience described in this announcement.
If your resume includes a photograph, hypertext/hyperlinks, or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
For additional information see: What to include in your resume.

2. Other supporting documents:
Cover Letter, optional
Most recent Performance Appraisal, if applicable
Applicants with Veteran status should submit documents verifying your eligibility with your application package. These documents may include, but are not limited to: DD214 (which indicates character of service), SF-15, VA Letter and/or Activation/Deactivation orders.
Future Military Retirees*: You are required to submit a copy of your retirement DD Form 214 (Member 4 Copy) OR certification document** OR a copy of your retirement letter AND a copy of your terminal leave request (if applicable). You will be required to provide your DD Form 214 (Member 4 Copy) upon issuance.

Future Separation from the Military*: You are required to submit a copy of your most recent DD Form 214 (Member 4 Copy) OR certification document** OR a copy of your most recent active duty orders AND a copy of your terminal leave request (if applicable). You will be required to provide your DD Form 214(Member 4 Copy) upon issuance.

  • Active duty military members who are selected may not be appointed unless on terminal leave or already separated from the armed forces.
** The "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is submitted. The Statement of Service must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters, AND the Statement of Service letter must include your rank, dates of active duty service, the Type of Discharge, Character of Service (i.e. honorable), and, if applicable, when your terminal leave will begin.

NOTE: Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.

Special Employment Consideration: DCMA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. For information on how to apply under this appointment authority via the Selective Placement Coordinator, please visit http://dcmacareers.com/index.cfm/disabilities/.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.