Marketing & Business Development Coordinator

JLL - San Francisco, CA (30+ days ago)3.8

Deal Related Responsibilities / Marketing:
Maintain a high level of professionalism and integrity as a team player and possess the ability to work for a team of brokers including communication with external clients and vendors with minimal daily supervision
Manage client/prospect contact database, schedule follow-up meetings with clients and prospects, and administer marketing database
Perform business support function activities for brokers; intuitive calendar management, meeting planning on and off-site, travel and expense management and other general duties
Produce documents such as lease proposals, letters of intent, property surveys, general correspondence, standard reports in accordance with corporate standards and guidelines
Establish and maintain record keeping; tracking commissions, invoices and systems entries
Process deal files in a timely manner, update finance system and track deal flow process
Serve as main point of contact between Leasing Teams, Research, Marketing and Finance, as well as coordinate each divisions’ responsibilities as they pertain to a specific task
Be instrumental in assisting the team with the development and implementation of its strategic business/marketing plan
Prepare and distribute marketing materials / packages including maps, aerials, team marketing pieces, property brochures, property flyers, email blasts, tour books, presentations, marketing plans, submarket updates in conjunction with marketing / GIS department
Assist in the production of client presentations and proposals, ranging from standard form pitches to larger, more intensive proposals
Manage process of distribution, list updates and activity reporting
Process and submit leasing deals and proposals
Manage the workflow and approval process for leasing deals
Produce lease status reports, as needed
Assist and participate as needed for industry functions or client events
Work with appropriate contact to maintain intranet/extranet sites for client and property purposes
Work with Costar, LoopNet, as well as other databases to maintain accurate listing/brokerage information
Support brokers in utilizing Outlook, CRM and other data entry and maintenance, for the purposes of direct marketing and client relationship development
Provide research (prospect, client, etc.) via online, offline and third-party resources and provide industry-related news, as needed, partnering with research department
Maintain all landlord agency listing expiration dates and submit renewal letters when appropriate
Input and maintain landlord agency and tenant representation deals and accounting documentation in Dealio system
Coordinate travel arrangements
Perform clerical duties to include photocopying, mailing, faxing documents, scheduling appointments and coordinating calendars

Proficiency with Microsoft Office (Outlook, Excel, PowerPoint and Word) and Adobe Creative Suite (InDesign, Photoshop and Illustrator)
Ability to learn mapping, graphics and industry-specific software
Ability to work within a fast-paced, dynamic environment
Excellent written and verbal communication skills: ability to communicate effectively with different audiences and present complicated information clearly
Strong time management skills and ability to work both independently and within a team environment
Key Performance Behaviors

Teamwork – Able to work with a group of people to develop a common purpose and approach to achieve a common objective, and to create mutual accountability
Getting Things Done Right – Able to perform work efficiently, effectively, and thoroughly
Judgment – Able to anticipate and to modify actions, decisions and personal interactions in accordance with situational requirements

Education: Bachelor’s degree or equivalent experience preferred, but not required
Experience: 2-3+ years of experience in a professional company environment and real estate experience preferred, but not required
Licensing: California Salesperson license preferred, required to obtain within 6 months of hire

JLL Is an Equal Opportunity Employer

JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at .