Duties / Responsibilities
Daily processing of mail: coding and entering invoices
Ensuring invoices are properly matched to packing slips (quantity) and purchase orders (pricing) and recorded in Vantage.
Creating and maintaining pending and paid vendor invoice files
Collating, reviewing and mailing vendor checks
Ensuring non-inventory invoices are properly approved and coded.
Ensuring all vendor freight invoices are matched to BOLs or approved by senior management.
Investigating irregularities and discrepancies with purchasing & receiving.
Preparation of approved debit memos
Ensuring paid invoices are correctly filed.
Responding to vendor requests for outstanding payments in professional manner
Reconciling vendor statements to invoices recorded in Vantage
Preparation of checks on a timely basis supported with proper backup
Assisting in the preparation of the monthly financial statements
Reconciliation of general ledger accounts
Assist Accounts Receivable and Human Resources as needed
The Accounts Payable Coordinator is responsible for accurately entering and processing vendor invoices in a timely basis.
Post secondary education and/or equivalent experience
2 years of experience accounts payable and receivable functions.
Exposure to wood and metal operations would be an asset.
Highly effective computer skills, with demonstrated knowledge of ERP systems (preferably Vantage).
Highly effective communication and interpersonal skills
Customer Service Focus