THIS POSITION WILL BE BASED IN SEGUIN, TEXAS.
The Controller is responsible for directing and managing the accounting and finance functions of the agency including the development and oversight of budgets, production of periodic financial reports, maintenance of an adequate system of accounting and finance records, development of a comprehensive set of controls and budgets designed to mitigate risk, enhancing the accuracy of the company's reported financial results, and ensuring that reported results comply with GAAP. This position works closely with the Executive Director and departments in monitoring areas of financial responsibility. This position directly supervises the Fiscal Supervisor.
ESSENTIAL JOB DUTIES AND FUNCTIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Oversees the activities of all fiscal staff and day-to-day operations including journal entry activity, account reconciliations, financial statement reporting, budgeting, forecasting and analysis and month-end close activities.
Directs preparation of program budgets in accordance with program guidelines including assisting with budget development, reviewing budget proposals, monitoring and reviewing program expenditures, assisting with the submission of budget amendments and meeting monthly with Program Directors to discuss budgets.
Reviews, investigates and corrects inconsistencies and errors in financial entries, documents and reports.
Communicates with Executive Director and Program Directors concerning receipt and reimbursement of program funds and other relevant financial matters.
Conducts analysis of past and present financial operations, trends, and costs and forecasts future revenues and expenditures for the preparation of budgets.
Reviews the general ledger to ensure all expenses and revenues have been coded in accordance with the cost allocation plan and/or funding sources.
Implements cost control or cost reduction initiatives.
Tracks and monitors agency and individual program financials, such as program expenditures, in accordance with agency fiscal policies, OMB circulars and funding source requirements.
Assists in the preparation of documents for internal utilization, in accordance with programs' fiscal periods to include cash flow sheets, monthly programs cost summary reports, etc.
Oversees maintenance of accurate recordkeeping as required by program funding sources.Advises the Executive Director and Central Board members or committees on the financial status of the agency and potential liabilities; reports financial results to the Board of Directors and prepares necessary supporting documentation and justification.
Develops and submits financial reports in accordance with funding source schedules.
Ensures financial documents, including reports, are completed accurately and timely.
Compiles financial reports which summarize the agency's (and individual programs') financial position in areas of income and expenses based on past, present and future operations.
Establishes and manages relationships with banks and other financial institutions and ensures deposits, loan payments and other bank tasks are processed in a timely manner.
Oversees monthly and year-end closeouts, ensures procedures are followed as established, reviews financial data for accuracy, and immediately addresses any issues or errors.
Assesses, designs and sets up accounting and finance systems to ensure effective and efficient recording of accounting transactions.
Ensures legal compliance with federal and state laws and regulatory requirements including Sarbanes-Oxley, IRS regulations, OMB Circulars changes, GAAP and fiscal reporting procedures.
Compiles information requested or required for compliance reporting purposes and adheres to appropriate deadlines for submission.
Coordinates all audit activities and ensures compliance with local, state and federal financial reporting requirements; assists with preparation of documentation requested for audits and monitoring visits; develops method and strategies for dealing with audit and monitor findings.
Complies with local, state, and federal government tax filings (990s).
Oversees timely and accurate processing of bi-weekly payroll; manages payroll tax operations including balancing of wage and tax liabilities, quarterly/year-end reconciliation and inquiries.
Policies & Procedures
Plans, develops, reviews, updates and implements finance and accounting best practices, policies and procedures; communicates changes to Board for approval and distributes amendments to employees.
Assists in the interpretation and application of fiscal policies and procedures and responds to employee inquiries regarding policies and procedures.
Evaluates the effectiveness of fiscal policies, procedures and processes and recommends and implements improvements.
Oversees the procurement of lease space, equipment, and additional equipment and services.
Prepares funding and grant applications for submission to funding sources and assists in the preparation and submission of request for proposals (RFPs) for additional funding to potential funding sources.
Monitors the purchase of all program related supplies and equipment and maintains a current inventory on agency fixed assets.
Adheres to fiscal procedures and assists in strengthening controls by analyzing current procedures and recommending changes.
Follows CCSCT Policies and Procedures and maintains confidentiality in all phases of agency operations.
Demonstrates an understanding of the agency mission and takes pride in achieving that mission.
Familiarizes self with the agency's Strategic Plan, including its goals and strategies and works collaboratively with other agency staff to achieve identified outcomes.
Attends and participates in staff meetings and related activities; attends conferences, workshops, and trainings to increase professional knowledge; serves on committees as assigned.
Performs other related duties as assigned or required.
This position supervises employees and will carry out responsibilities in accordance with the agency's policies and applicable laws. Responsibilities include: recruiting, interviewing and making recommendations regarding hiring and termination of employees; planning, assigning and directing the work of employees; setting and communicating job expectations; monitoring the safety of the work area; disseminating information to staff as requested from upper management and conducting staff meetings on a regular basis for planning, management and review purposes; training and developing staff; rewarding and disciplining employees; and addressing and resolving problems and complaints.
Education and Experience Requirements
Bachelor's degree from an accredited college or university in Accounting, Finance, Business or a related field and a minimum of five (5) years of experience in a related field. Master's degree preferred.
Certified Public Accountant (CPA) highly preferred.
Experience working with federal grants, contracts and related regulations (TAC, OMB, etc.) preferred.
Minimum of one (1) year of experience in a management or supervisory role.
Demonstrated accounting or finance experience working in a non-profit or social service organization preferred.
Must successfully complete a pre-employment criminal background check, drug test and motor vehicle records check.
Must be at least 21 years of age, have a valid Class 'C' Texas Driver's License with an acceptable driving record and have access to a reliable vehicle with current vehicle liability insurance; must be willing to travel within service area.
Must be able to work Monday through Friday between the hours of 8:00am-5:00pm. Schedules may vary based on business needs.
Knowledge, Skills and Abilities
Knowledge of accounting/finance functions to include accounts receivable, accounts payable, reconciliations, payroll, RFPs, procurement, budget preparation and financial reporting.
Knowledge of accounting/finance principles, practices, concepts and procedures, including GAAP.
Knowledge of federal and state rules and regulations applicable to publicly funded programs (i.e. OMB Circular A-133).
Working knowledge of computers and intermediate to advanced skills in Microsoft Office (Word, Excel, Outlook); able to operate office machines such as fax, scanner, printer, copier, and telephone. Ten key by touch.
Experience using financial and accounting software (i.e. QuickBooks, Dynamics, Peachtree, Abila MIP, Sage).
Must possess analytical and technical skills, with an ability to analyze complex data and develop clear, concise and detailed reports and financial statements.
Effective communication skills with an ability to communicate clearly and concisely, both verbally and in writing, with persons from varied ethnic, socioeconomic, educational and cultural backgrounds.
Ability to read, comprehend and follow oral and written instructions.
Ability to work independently, with minimal supervision, and plan, organize, and manage multiple priorities.
Ability to interpret and convey complex policies and procedures to customers and present information to individuals and staff.
Ability to meet deadlines and work effectively under pressure in a fast-paced work environment with constant interruptions.
Ability to perform duties with speed and accuracy.
Ability to work well in a team environment, collaborating with others to accomplish business objectives.
Ability to use sound judgment and make timely decisions based on careful, objective review and analysis of available considerations and factors.
Ability to maintain effective working relationships with agency staff, management, program participants, and others encountered in the course of work.
Ability to deal with frequent change, delays or unexpected events and adapt to changes accordingly in the workplace.
Travel to and from various sites throughout the CCSCT service area takes place on a frequent basis. Occasional out-of-state and overnight travel may be required.
While performing the duties of this job, the employee is regularly required to sit, talk, hear, see, use hands to finger, handle or feel objects, tools or controls, and reach with hands and arms. The employee is occasionally required to stand, walk and rarely required to climb or balance, and to stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus. This position requires manual dexterity sufficient to operate standard office equipment and tools. The employee must occasionally lift and/or carry up to 30 lbs.
Work is generally performed in an office environment in which there is minimal exposure to unpleasant and/or hazardous working conditions. The noise level in the work environment is usually moderate to quiet. Employee must be able to function in an environment with constant interruptions.