FLSA Status: Nonexempt
Months Per Year: 12
Employment Status: Full-Time
Work Model: On-site
Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.
The Office for Diversity and Inclusion at Seattle University seeks a dedicated and highly organized individual to join our team as a Operations & Project Coordinator. This role is essential to the operations of our team; as an Operations & Project Coordinator, you play a pivotal role in ensuring the success of our operations and initiatives.
Project Coordination and Support (25%).
- The division is continually handling numerous projects, including events, presentations, cross-silo collaborations, training sessions, workshops, and strategy meetings.
- The responsibilities for this position include the ability to provide multifaceted support in the process of coordinating each of these initiatives and activities.
Administrative Orchestration (30%).
Handle scheduling, calendars, logistical communications, and other administrative tasks in pursuit of programming and objectives for the division and senior division administrators.
- Create and submit orders, handle copying and printing needs, organize materials, summarize meetings, and prepare senior division administrators for meetings with campus partners.
Procurement Operations (20%).
Process purchases, track invoices, submit expense reports, and follow up with relevant individuals on disbursement of payments.
- Assist with the creation and distribution of campus-wide communications, including, but not limited to: emails, digital marketing campaigns, social media, PowerPoint presentations, and informational documents.
- Create internal reports, planning documents.
- Provide editorial support for communication initiatives of senior division administrators.
- Perform superficial website modifications
Other Duties as Assigned (10%).
- The Division is growing in both capacity and operations and continues to evolve, as do its needs. Just-in-time matters often arise and require that other administrative or coordinative duties be assigned and carried out.
Collaboration and Growth Mindset: Ability to work effectively as part of a team, with both academic and administrative leaders, as well as administrative staff to accomplish assigned tasks, and with optimal timely responsiveness.
Ambassador. Serve as an effective ambassador for the mission and operations of the Division of Diversity & Inclusion.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
Experience as a project coordinator or similar role
Strong organizational skills, including attention to detail, with the ability to manage multiple projects and meet deadlines in a fast-paced environment
Excellent written and verbal communication skills, including the ability to effectively convey complex ideas or concepts
Flexibility and adaptability to changing priorities and/or shifting project needs
Ability to build and maintain professional working relationships with a wide variety of individuals and departments throughout the institution
Strong problem-solving capabilities
Ability to maintain confidentiality and discretion in handling sensitive information and files both within and outside of the division
Ability to manage schedules for multiple busy professionals effectively
Demonstrated commitment to diversity, equity, and inclusion, with a willingness to learn more about essential topics in this evolving field
Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.
Compensation at a Glance:
Salary Range: $55,000 - $60,000
Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate’s gender or any other protected status.
Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.
Benefits at a Glance:
Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/