High School diploma or GED and four years of related office experience. Training or education can be substituted for up to two years of the experience.
Computer experience required.
Excellent writing and editing skills required.
Six years of executive administration experience,
Assistant to the Director
Director Support (50%)
Answer the director’s phone, open mail, manage the electronic calendar, make meeting/luncheon/dinner arrangements, make sure the director has appropriate materials for meetings, prepare and process directors travel/expense reimbursements, and call the director’s attention to any matters that need immediate action. Set up faculty meetings and set agenda in coordination with the director; prepare, gather, archive materials. Prepare and gather accreditation materials throughout the year, and as requested in preparation for the self-study conducted every six years.
Administrative & Office Support (20%)
First point-of-contact for main office, answer main line, respond to phone and e-mail inquiries, greet visitors, prepare donor acknowledgement communications, and manage storage space for Murphy Hall. Assist the Administrative Manager (Chief of Staff): pull files and research history; draft and proofread correspondence; research policies and procedures. Upload content onto website when needed and maintain current staff and faculty information.
Annual Processes (15%)
Manage the process and facilitate any meetings with the faculty member, director and collegial adviser to prepare the promotion and tenure dossier content as needed for submission; manage external reviewer process. Manage the appraisal of probationary faculty process. Manage the four-year reviews for associate professors. Gather faculty activity reports and related materials for annual review of faculty performance. Gather P & A and affiliate/adjunct faculty for the merit review committees for their employee evaluations. Track and record results of teaching evaluations for the review process.
Faculty Recruitment & Hiring (10%)
Place ads, coordinate and manage search meetings, keep accurate records, track recruitment efforts, make arrangements for candidate visits, set agendas, and host candidates. Prepare continuous posting requisitions for teaching specialists, lecturers, fellows, senior fellows, and term faculty. Monitor applicant materials and track internal review of submissions.
Financial Services (5%)
Back-up for processing of travel and expense reimbursements, document preparation for the HSJMC, process requisitions, purchase orders, contracts for professional services, equipment orders, check requests, etc.
The Hubbard School of Journalism and Mass Communication (HSJMC) has more than 1,000 undergraduate majors, in multiple undergraduate tracks. The HSJMC offers majors in Strategic Communication, Professional Journalism, and Mass Communication; and minors in Mass Communication and Digital Media Studies. The HSJMC offers an academic M.A. and Ph.D., a Professional M.A. in Strategic Communication, and a 5-year B.A./M.A. in Health Communication. Housed in Murphy Hall, a state-of-the-art facility for teaching and research of journalism, mass communication, and new media studies, the HSJMC is home to the Silha Center for the Study of Media Ethics and Law, the Minnesota Journalism Center, the Digital Media Studios, and the Digital Information Research Center/Sevareid Library. HSJMC facilities also include the Murphy Hall conference center, multimedia classrooms, and the communication Research Lab/Focus Group Room, which is used to support graduate-level experimental research.
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The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.