Project Manager

Evolution Medical Communications - Pearl River, NY3.1

Company Overview

Evolution Medical Communications (Evolution) is a full-service medical education company that specializes in developing and executing promotional medical education tactics. Evolution’s mission and strength is to design unique medical communication programs that address the needs of our customers and impact the behavior of health care professionals, resulting in improved patient care. At Evolution, we pride ourselves on being a seamless extension of our customers’ marketing efforts and on developing value-added initiatives that continually exceed their expectations. Guided by strategic insight, medical acumen, and exceptional client service, Evolution specializes in developing and implementing distinct service areas of health care marketing and communications.

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Job Summary

The Project Manager (PM) is responsible for all project planning, management and tracking from inception to completion to ensure delivery of projects is on-time, on-specification, and on-budget. The PM manages a project from kickoff to postmortem, working directly with the Account Management team, the client, and internal agency stakeholder to clarify program design, execution, and logistical details. The PM executes the strategy that supports service delivery excellence, client profitability and client satisfaction, and makes use of best practices across all project and client accounts.

Responsibilities and Duties

Works with the Account and Project Coordination team to define project scope, project specs, and project timeline; develops timelines and manages updates.
Ensures client objectives are followed and met throughout the project development and delivery process.
Maintains a proficient level of brand(s) knowledge.
Leads project kick-off meetings within the agency and with external vendors, as appropriate.
Prepares internal status agendas and leads internal agency status; prepares client status agendas for review, participates in or co-leads client status meetings, captures notes, and drafts recaps.
Manages Project Coordinator(s) workload and supports career growth and skill development.
Collaborates with the Medical, Editorial, Creative, and Operations teams in the delivery of programs to ensure all internal stakeholders have a full understanding of the project scope, deliverables, and due dates.
Thinks strategically and takes a proactive approach to problem-solving; flags potential project pitfalls and/or quality issues; assists in problem resolution and collaborates with team members to initiate solutions.
Manages MLR/PRC submission process working with Project Coordinator/Traffic; leads communications with MLR/PRC team as appropriate; understands submission process and compliance requirements, reporting and documentation.
Participates in resource planning sessions, works with other department leads to prioritize work, fills resource gaps and anticipates future resource needs.
Communicates effectively and efficiently with internal and external stakeholders.
Serves as day-to-day contact with KOL/faculty; drafts KOL/faculty communications; supports KOL contracting.
Reviews own and Project Coordinator’s work for quality and accuracy, ensures all quality control measures (e.g., editorial review, graphics review) are completed within the standard operating procedures.
Supports financial management, development of proposals and SOWs, manages budget tracking, including tracking of external invoices, runs Replicon reports, and leads reconciliation process.
Develops client communications and supportive program materials (ie, invitations, consultant contracts, confirmations, etc.).
Maintains electronic and paper files for all projects.
Executes all aspects of administrative responsibilities (timesheets, status updates, etc.) in appropriately detailed and timely manner.
Understands the regulations/guidelines of the AMA, OIG, PhRMA and ACCME regarding the development of promotional and educational programming.
Qualifications and Skills

Bachelor’s degree in marketing, communications, or related field.
Minimum of 3 years’ experience in program management preferably in a medical communication agency setting within the pharmaceutical arena.
Basic to intermediate skill level in Microsoft Office Suite, Word, Excel, and Outlook.
Intermediate to advanced skill level in PowerPoint.
Strong project management skills with ability to manage multiple projects simultaneously.
Positive, effective communicator – both written and oral, internal and external.
Thorough understanding of project workflow and prioritization strategies; PMP certification a plus.
Ability to work well on a diverse team and collaborate with other team members of all levels to achieve best results.
Solutions oriented thinker with high attention to detail.