We are searching for a career Executive Assistant to play a key role in enabling the success of our Marketing and Sales Operations leadership team. The ideal candidate will enjoy working in a constantly changing, fast-paced environment, with passionate team members. You will work closely with the Marketing and Sales Operations teams, and partner on key initiatives and projects on a regular basis. This role will evolve as the organization scales and will offer exposure to different areas of the business, requiring cross-functional collaboration with the leadership team and their stakeholders.
Serving as the Executive Assistant, and main point of contact, to the ACS Head of Marketing and leadership team as well as the Director of Sales Operations
Successful candidates will possess a strong administrative foundation in required baseline functions within the EA role (calendar management, email, events, catering, travel, expense reports, etc.)
Acting as the gatekeeper for your executive's time, by managing meetings and appointments both internal and external
Producing presentations, detailed notes and follow-ups for key team meetings.
Coordinating travel arrangements for executive’s work-related travel and handling any expense reports
Discretion and the ability to maintain confidentiality around all company information
Capable of remaining flexible and adaptable as priorities shift, with the ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
2+ years of high-level Executive Administrative experience
Experience planning internal events and team off-sites
A demonstrated ability to build relationships and work in a team environment
A can-do attitude, and a proven track record of problem-solving and pushing projects to close
Exemplary planning and time management skills with an ability to multitask and prioritize
Strong communication skills, both written and verbal, and hyperresponsiveness are key
Ability to maintain composure and a sense of humor in high-pressure situations
A desire to learn more about the business and to grow as a business partner to your Execs
Experience providing high-touch administrative support to multiple executives, with competing priorities in a fast-paced office environment
Self-starter: can take even the smallest project and run with it, with little direction
Ability to stay on top of new tools and technologies with an interest and passion to constantly learn
A commitment to excelling and growing in the EA profession
Experience with Microsoft and GSuite tools (Outlook, Word, Excel, PowerPoint, Gcal, Google Docs, Slides, etc.)
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