Real Estate Admin/Transaction Coordinator
Select Home Buyers is adding a real estate admin/transaction coordinator to our fantastic team! Our transaction coordinator will manage all administrative aspects of transactions from contract to close, including coordinating with multiple parties, ensuring proper documentation, and providing excellent service throughout the process. Our transaction coordinator ensures offers are approved and the sale process moves smoothly for everyone. The ideal candidate will have experience in this role and will truly enjoy working in a dynamic, people-focused environment.
This Is Your Opportunity
You have the opportunity to work with a talented team in a dynamic, growth-oriented organization. Bring the energy and commitment to succeed, and we will provide continued opportunities for enrichment and growth. We are a customer-focused company. We strive to make every interaction with every client positive and beneficial. You can be a part of our mission.
Who You Work With
As our transaction coordinator, you have the opportunity to work with all of our departments - real estate, sales, marketing, construction, operations, and client services. You are essential to all our work!
What You Are Great At
You are driven by customer service. You have a professional dedication to keep processes organized, be timely, communicate effectively, be accurate, and deliver results. You are great at paying attention to detail. You know how to work with urgency, but you never sacrifice quality. You are a master at working independently but acting as a true team player. You have the knowledge, attitude, skills, and habits of a high achiever who is committed to putting clients first, doing the right thing, and seeking win-win agreements.
What You Will Do
- Administrative Support and Operational Delivery:
- Manage and organize paperwork, documents, and files related to property transactions.
- Ensure all necessary documents are complete and accurate for property transactions.
- Handle phone calls, emails, and other communication on behalf of the real estate team.
- Coordinate and schedule property inspections, property showings, appraisals, meetings, and other necessary appointments.
- Proactively identify and address potential issues or delays in the transaction process.
- Implement and maintain best practices to streamline processes and improve efficiency.
- Client Communication:
- Respond promptly to client inquiries and maintain a professional and positive demeanor.
- Assist and educate clients on basic real estate procedures.
- Assist in drafting and preparing communication, including emails, letters, and property listing descriptions.
- Coordinate and confirm property showings with clients and other agents.
- Marketing and Listing Management:
- Assist in creating and updating property listings on various platforms.
- Coordinate the creation and distribution of marketing materials.
- Manage social media accounts and assist in online marketing efforts.
- Stay current with real estate industry trends, laws, and best practices.
- Provide the real estate team with relevant data for client presentations and property evaluations.
- Database Management:
- Maintain and update client databases and CRM systems.
- Track and organize leads, contacts, and client information.
Experience
- Background and knowledge of the real estate industry, transaction coordination, titles, and mortgages (required).
- Direct client interaction and customer service experience (required).
- High school diploma or GED (required).
- College degree (preferred).
Skills
- Motivated to serve people and provide excellent customer service.
- Ability to work independently and as part of a team.
- Candidates should be organized and able to expertly communicate written and verbal information to clients accurately and clearly.
- Strong ability to multitask and remain organized.
- Attention to detail and strong problem-solving skills.
- Knowledge in marketing and customer communication.
- Experience with professional social media postings (multiple platforms).
- Proficient in office software (e.g., Microsoft Office, Excel Google Workspace).
- Applicant must reside less than 35 minutes from our corporate office - Lebanon, PA.
What we offer
- Opportunity to work with a great team in a positive environment
- Paid Vacation
- Free stay at Company AIRBNB homes
- Employee Discount
- Opportunity to grow within and ability to earn higher wages
Details
- Compensation $65,000-$75,000 annually (salary + monthly bonuses)
- Full-time / 40 hours per week
- Monday-Friday 9:00-5:00
- Work location: in office (Lebanon, PA)
- Please DO NOT apply to this position if you do no not meet the minimum requirement of having administrative experience in the real estate industry and knowledge of the transaction coordination process.
Interested applicants please submit your resume describing why you are interested in the position - we look forward to hearing from you!
Job Type: Full-time
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Schedule:
Application Question(s):
- How do you ensure accuracy in your work while multitasking and working on several projects at the same time?
- What does "excellent customer service" mean to you?
- Do you have knowledge of the real estate industry and a background in transaction coordination, mortgages, titles, or real estate administration?
Ability to Relocate:
- Lebanon, PA 17042: Relocate before starting work (Required)
Work Location: In person
