Estimated: $50,000 - $63,000 a year
- Time management
- Administrative experience
- Communication skills
- Project scheduling
Full Job Description
CII is seeking an extremely organized Conference Production Assistant with impeccable communication skills to work closely with members of our conference production and development team.
Note: this job will be remote ("work from home") until COVID restrictions are lifted. We want to ensure a safe and healthy environment for all of our employees!
The Conference Production Assistant is a mid-level, administrative assistance & project support position. While many of the tasks we do are administrative in nature, this is not your typical admin job! It requires exceptional organizational and administrative skills. We are looking for a self-motivated and dependable candidate who is able to tackle a dynamic and challenging to-do list. Daily tasks include everything from proofreading and scheduling projects, editing and preparing conference materials, to conferring with speakers and communicating with internal stakeholders.
It is a lot to juggle, and it is never boring! If you want to play a key role on the project team, tackle overlapping projects, pore over minute details, and deftly handle the needs of several people at once, we want to talk to you!
Support a portfolio of conference projects with overlapping (and occasionally competing) deadlines.
Proofread and edit conference materials against time-sensitive deadlines.
Respond to speakers' inquiries and remind speakers of submission deadlines.
Prepare electronic (pdf) conference documentation that comes from multiple sources.
Coordinate job specs and due dates for duplication and delivery by the printer.
Compile, edit and format conference program guides, addenda, flyers, etc.
Meet short turnarounds, work against tight deadlines & maintain high standards.
Process speaker recordings and PowerPoint files for virtual and in-person events.
Put together conference materials for in-person events and manage their distribution and return.
Qualifications and Skills:
3+ years’ experience as an administrative assistant or project assistant
3+ years’ background in proofreading and/or copyediting technical documents and preparing business correspondence
Familiarity with supporting project teams; experience managing project schedules and deadlines preferred
Highly self-motivated and dependable
Exceptional organizational, prioritization and time-management skills
Effective team player with the ability to support and take direction from numerous sources, including supervisor, team members and conference speakers
Excellent verbal and written communication and interpersonal skills
Conference production, printing or publishing experience in the biotech, healthcare, energy or medical industries a plus
To apply, please send résumé to:
Director, Production Operations and Communications