Associate Real Estate Analyst

Vanderbilt University Medical Center - Nashville, TN3.8

30+ days agoFull-time
VUMC Real Estate – Associate Real Estate Analyst
Sets and Responds to Meeting Requests (internally and externally) as well as assistance with aligning Vanderbilt calendars for off-site property tours;
Provides general number for outside parties to call to access VUMC Real Estate. As part of this function, documents the needs and interests of individuals calling the office from the community to be shared with supervisor for confirmation of further action;
Setting up and Maintenance of all Hard Files and File Inventory Lists (Note: VUMC Real Estate retains all originals with scanned copies of the same loaded in the Lease Harbor tool);
Processes Consultant Invoices which support VUMC Real Estate;
Purchases all Office supplies through E-Procurement. As part of this function, maintains the corporate credit card (with oversight from supervisor) which supports the office for certain expenses like memberships and subscriptions;
Document generation as needed for the team (Word; Excel; or Power point);
Facilitates service for copiers; phones; computers; email; and shared server;
Facilitates travel arrangements;
Assists with review and processing of VUMC payment for monthly invoicing tied to VUMC office occupancy (e.g. extraordinary maintenance; parking; etc)
Document Distribution to internal stakeholders as new agreements and or amended agreements are executed;

Coordination and Tracking of the Following:
Documents for Signature includes the drafting of cover letters to accompany the packages to outside parties and secures signature by outside parties and return of documents;
All documentation (internally and externally) to support the setup of VUMC RentPayment. (Note -Post Lease execution, this person will be Landlord’s primary contact for the office as it relates to any questions about rent payment);
Research as needed to support rent adjustments;
Lease Commencement Letters;
Receipt of Tenant Improvement Allowance;
Document exchange with legal counsel;
Support of Lease Harbor Data Input with the goal of building the most robust data repository possible (i.e. entering updated common area maintenance information as it becomes available)
Development Activity - Support meetings held in a variety of VUMC facilities and tracking of correspondence internally and externally as it relates to special programs.

Basic Qualifications

Bachelor's Degree (or equivalent experience) and < 1 year experience

Licensure, Certification, and/or Registration (LCR):
Physical Requirements/Strengths needed & Physical Demands:
Sedentary category requiring exertion up to 10 lbs. of force occasionally and uses negligible amounts of force to move objects. Sedentary work involves sitting most of the time.

Movement

Occasional: Standing: Remaining on one's feet without moving.
Occasional: Walking: Moving about on foot.
Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another
Occasional: Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.
Occasional: Push/Pull: Exerting force to move objects away from or toward.
Occasional: Reaching above shoulders: Extending arms in any direction above shoulders.
Frequent: Sitting: Remaining in seated position
Frequent: Reaching below shoulders: Extending arms in any direction below shoulders.
Frequent: Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.
Frequent: Bimanual Dexterity: Requiring the use of both hands.

Sensory

Continuous: Communication: Expressing or exchanging written/verbal/electronic information.
Continuous: Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information
Continuous: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.
Continuous: Smell: Ability to detect and identify odors.

Environmental Conditions