HBO Executive Assistant

HBO - New York, NY (30+ days ago)4.2


OVERALL SUMMARY

This individual will provide administrative and general office support for the Data Engineering Services and Media Software Engineering teams. The role requires someone with a positive attitude, pro-activeness and organizational skills to ensure the smooth functioning of the executives and departments by understanding HBO and the department’s priorities. As a part of the support team you will work alongside a group of talented and driven individuals for the overall success.

PRIMARY RESPONSIBILITIES

Provide general administrative support to two VPs as requested. Specific responsibilities include answering phones, making travel arrangements, scheduling meetings, processing expense reports, and planning events.

Design, implement and evolve a process for managing the demands on the executives and departments including approvals, executive correspondences, follow-up and escalations.

Serve as liaison between each VP and their teams.

Prepares presentations and draft correspondence, internal memorandums and email communications.

Process invoices and route for approval in a timely fashion.

Process monthly expense reports.

Understand and navigate HBO’s corporate culture to accomplish objectives.

REQUIREMENTS

Demonstrate strong organization and planning skills.

Manage assignments and meet deadlines with minimal supervision.

Demonstrate keen attention to detail and accuracy.

Demonstrate ability to juggle multiple projects simultaneously without becoming easily overwhelmed.

Demonstrate support for the team through an enthusiastic and positive attitude.

Be able to work collaboratively with team, other office co-workers.

Take initiative in completing assignments, solving problems, and seeking solutions.

Seek answers to questions proactively when the answers are not immediately apparent.

Make progress on assignments independently.

Must be articulate, in spoken and the written word.

Must listen well.

Be an Independent thinker, strive for continuous improvement and use judgment for decision making.

Exhibit a professional and courteous attitude during interactions with team members and co-workers.

EXPERIENCE

3+ years business experience in a fast-paced environment. Previous experience in television/film/media a plus

Bachelor’s degree preferred

Ability to prioritize, juggle various tasks and work in a fast paced environment with minimal supervision

Ability to handle confidential information with a high level of discretion, sensitivity and professionalism Strong interpersonal and communication skills (written and verbal)

Must be resourceful, extremely organized, detail-oriented and a team player

Proficient in MS Outlook, Word, Excel, PowerPoint and Visio.

Proficiency in Google Business Applications such as Google Drive, Docs and Sheets in preferred.