Anti-Financial Crime Administrative Assistant

Deutsche Bank - New York, NY3.9

Full-time
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Job ID: 3193808 Full/Part-Time: Full-time
Regular/Temporary: Regular Listed: 2019-06-18
Location: New York, United States of America
Regulation, Compliance & Anti-Financial Crime

Regulation, Compliance and Anti-Financial Crime (AFC) protects the integrity and reputation of Deutsche Bank. It manages the Bank’s risks and help to avert unintentional rule breaches and conflicts of interest. At the same time, we also advise the bank on ethical conduct and governance issues and keep the bank up to date on regulatory and political challenges.

Position Overview
Job Title: Anti-Financial Crime Administrative Assistant
Location: New York, NY

Department

Deutsche Bank is committed to the highest standards of control in the areas of Anti-Money Laundering (AML), Sanctions & Embargoes (S&E), Anti-Bribery and Corruption (ABC) and Anti-Fraud (collectively referred to as Anti-Financial Crime). The Management and all employees are required to adhere to these standards to protect Deutsche Bank and our reputation from those who may intend to use our products and services for illegal purposes including, but not necessarily limited to, money laundering, bribery, corruption, fraud and/or Terrorist Financing purposes.

AFC serves to ensure that Deutsche Bank acts with integrity and discipline with regard to the legal and regulatory requirements of the AML regime. One of its objectives is the reduction of financial crime as a result of being used for money laundering or terrorist financing and having sufficient systems and controls to prevent this.

AFC’s Vision and Mission:
AFC vision is to ‘Proactively protect our clients, our bank, and our society from financial crime risk’
AFC mission is to ‘Continually enhance an effective, efficient and sustainable financial crime control framework’
AFC is seeking a Senior Administrative Assistant to support the AFC Management Team, which includes the Americas Head of AFC and the Americas Deputy Head of AFC. The Senior Administrative Assistant will be supporting Managing Directors (MDs), Directors (Ds) and their respective team members.

What We Offer You

New York

We offer competitive health and wellness benefits, empowering you to value life in and out of the office
Retirement Savings Plans, Parental Leave, and other family-friendly programs
On-site cafeteria, health center, and communal meeting areas
Active engagement with the local community through Deutsche Bank’s specialized employee groups
Hear from our people and look inside our office: DB@The Muse

Your Role

What You’ll Do

Calendar management and telephone coverage of the designated MDs and/or Directors
Coordinate meeting bookings, which include conference room reservation, video conferencing, preparing and printing meeting materials, sending invitation to participants, etc
Coordinating complex calendars and schedules to ensure effective time management and prioritization of engagements where necessary
Organize agendas, materials and attendees in relation to management or team meetings and minute/action points as necessary
Create monthly calendar of events for managers including holiday schedules and visitors
Book travel arrangement for domestic and international trips including airline reservations, hotel accommodations, car rental, creating meeting agenda and printing meeting materials
Prepare and submit expense reports in the Concur T&E system on a timely basis in compliance with Deutsche Bank expense policy for the coverage groups
Handle day-to-day administrative tasks and/or management requests such as printing documents, submitting technology requests, scheduling interviews, greeting internal and external guests
Liaise with the NY Chief Regulatory Central COO/BM Team to ensure new hires for the coverage groups are properly setup
Liaise with JAX Chief Regulatory Central COO/BM Team relating to all travel and meetings
Address and escalate any administrative and/or technology issues to the appropriate Department by submitting the required ticket and following up for resolution.
Coordinate the on-boarding of new employees and contractors to minimize set-up time e.g. desk location, Desktop on demand (DOD) set up, log ins, security passes, lockers etc. on an as needed basis
Prepare PowerPoint presentations, Excel spreadsheets and Word documents as requested
Ad-hoc projects as requested
Skills You’ll Need

Detail oriented with excellent organizational skills and ability to prioritize effectively
Self-starter, strong work ethics with minimum oversight & flexible to work outside business hours as needed
Ability to coordinate activity, information and communicate issues to Senior Management, local management, divisional groups and staff
Proficient computer skills to include Outlook Mail/Calendar, Excel, Word and PowerPoint
Extensive knowledge of the Concur, Travel, Expense and DBBuyer systems
Skills That Will Help You Excel

A Bachelor’s degree (not mandatory) or equivalent work experience
A professional employee with experience as an administrative assistant to heads of departments
Excellent written and verbal communication skills
Strong analytical , interpersonal skills, professionalism and teamwork awareness
About Deutsche Bank

We are Germany’s leading bank with strong positions in Europe and significant presence in the Americas and Asia Pacific. We’re driving growth through our strong client franchise, investing heavily in digital technologies, prioritizing long-term success over short-term gains, and serving society with ambition and integrity. We serve our clients’ real economic needs in commercial and investment banking, retail banking and transaction banking, and provide ground-breaking products and services in asset and wealth management. That means a career packed with opportunities to grow and the chance to shape the future of our clients.

For candidates applying for positions in the US:
Deutsche Bank is an Equal Opportunity Employer - Veterans/Disabled and other protected categories. Click these links to view the “ EEO is the Law ” poster and pay transparency statement.