We have an exciting opportunity for a Human Resources Assistant in the Atlanta, GA office at Eversheds Sutherland (US) LLP. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals and staff.
The Human Resources Assistant is responsible for supporting the goals and activities of the Firm’s Human Resources Department. Responsibilities include but are not limited to special projects and events, maintenance of personnel files, onboarding, invoice processing, and administrative tasks including calendar management, database updates, correspondence, filing, and travel logistics.
Responsibilities and Duties:
Acts as the first point of contact for the Human Resources Department. Answers and screens incoming telephone calls; assists directly with routine inquiries by employees and attorneys.
Completes and tracks routine inquiries from outside the Firm on matters such as employment verifications.
Conducts research, gathers data and disseminates information for and on behalf of the Director of Human Resources.
Coordinates travel and processes expenses and reimbursements for managers and Director of HR.
Coordinates schedules for the Human Resources Managers and Director of Human Resources.
Processes invoices and maintains information related to the department budget.
Creates check requests, takes direction from Director of Human Resources to review and input all budget numbers for the following year in both HR and Accounting databases.
Processes and files departmental notifications for any new hires, departures, changes, or moves within appropriate offices.
Updates SABER employee directories and HR pages in conjunction with notification changes.
Assists in recruiting efforts with job postings and scheduling, when needed.
Serves as a back-up to the Talent Acquisition Coordinator in onboarding by creating orientation schedules, providing basic paperwork for orientation of new employees and entering new hires in HRIS database.
Assists with participant database maintenance for health insurance open enrollment, terminations, election changes, address, name changes and emergency contact database.
Maintains timesheet software and approval of staff timesheets and answers questions related to the same.
Coordinates department meetings and firm events hosted by the Human Resources Department.
Creates and maintains personnel files.
Maintains and updates information on firm intranet.
Coordinates employee appreciation gifts as well as arrangements to employees for sickness, bereavement, condolences, etc.
Documents and processes workers’ compensation claims.
Coordinates and completes projects and duties, as assigned by Director of Human Resources.
Knowledge, Skills, and Abilities:
Bachelor’s degree is required.
Two plus years of administrative experience in a law firm or professional services environment is required.
Excellent interpersonal, written and verbal communication skills.
Must be able to maintain a high degree of confidentiality, work with minimal supervision and interact with all levels of personnel.
Proven analytical and problem-solving skills.
Excellent computer skills and knowledge of MS Office Suite with proficiency in Outlook and a high proficiency in Excel. Must possess discretion in working with confidential information. Prior experience with ADP Workforce Now, preferred.
Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity or expression), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, military and veteran status, or any other characteristic protected by law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm’s offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.