Administrative Coordinator

St. Francis College - Brooklyn, NY

30+ days agoFull-time

Applicants can only apply for this position by visiting the St. Francis College Careers page at:

Position: Administrative Coordinator

Departments: Office of Government and Community Relations and the Office of Financial Affairs

Reports to: Vice President for Government and Community Relations and Vice President for Financial Affairs

Job Summary: Provides administrative support to the Office of Government and Community Relations and the Office of Financial Affairs

Duties and Responsibilities:

  • Schedule appointments and make meeting arrangements; maintain meeting calendars.
  • Answer phones, route calls and take messages.
  • Assist with projects and special events.
  • Receive, open and distribute office mail as appropriate and handle filing.
  • Process accounts payable invoices in the Oildex Open Invoice System under the supervision of the Associate Director of Finance.
  • Coordinate the beverage, paper, and supply orders with the College’s preferred vendors.
  • Maintain college advertising and marketing contracts, and maintain spreadsheets of expenditures.
  • Prepare correspondence on College letterhead.
  • Update and maintain mailing lists.
  • Investigate any billing issues.
  • Coordinate travel arrangements.
  • Create flyers promoting College events, invitations, programs and journal ads.
  • Perform all other duties as assigned.


  • Minimum of an Associate’s degree preferred.
  • Previous administrative experience preferred; experience working in a higher education environment preferred.
  • Proficiency with Microsoft Office, Excel and Outlook applications.
  • Prior database experience, preferably with Datatel Colleague or Oildex Open Invoice.
  • Good oral and written communication skills.
  • Professional telephone demeanor.
  • Strong attention to detail.
  • An appreciation and understanding of working in an inclusive, engaging and diverse college environment.
  • Culturally sensitive, caring and friendly with a deep understanding and appreciation of a multi-cultural college community and the Franciscan traditions of St. Francis College.

About St. Francis College:

For over 150 years, the mission of St. Francis has been to provide an affordable, quality education to working class people who otherwise may not be able to attend college. St. Francis College is a private, independent, co-educational urban college whose Franciscan and Catholic traditions underpin its commitment to academic excellence, spiritual and moral values, physical fitness, social responsibility and life-long learning. We educate the whole person for a full, relational life, developing the students' talents and abilities for meaningful, fulfilling careers, as well as for collaborative, service-oriented leadership.

The College strives to offer ample opportunities for students to immerse themselves in the intellectual, cultural and professional opportunities afforded by New York City and to serve the needs of the local community in which they live and study. Our location in Brooklyn Heights provides a confluence of cultures and religious beliefs, mirroring our commitment to maintain and celebrate our diverse student body.

St. Francis College is an Affirmative Action, Equal Opportunity employer and we are strongly committed to increasing the diversity of our faculty, students, and the curriculum. Qualified candidates of diverse ethnic and racial backgrounds are encouraged to apply.

Applicants can only apply for this position by visiting the St. Francis College Careers page at:

Job Type: Full-time