License Accounting Coordinator

State of Wyoming - Cheyenne, WY3.7

Full-time
Acts as the License Accounting Coordinator and License Accounting section Supervisor for the Wyoming Game and Fish Department, responsible for the accounting of all manual and automated license transactions for all sportsmen for hunting, fishing and trapping licenses, watercraft registrations, commercial license issuance, special permits and lifetime licenses and the management of license selling agents in the State of Wyoming.

Human Resource Contact: Kate Grant 307-777-4507

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.

Management of all aspects of managing 250+ internal and external license selling agents located throughout the state of Wyoming, which accounts for approximately 725,000 licenses issued for approximately $14,500,000 in revenue in sales from automated an manual license selling agents.
Reviews the work of accounting clerks and accounting analyst, to ensure that statues, regulations, policies and procedures are followed and that work is completed in a timely and accurate manner.
Management of the Control Center for all accounting transactions in the Electronic License Systems (ELS) for licenses issued from internal and external license selling agents.
Management of the Control Center for all inventory in the Electronic License Systems (ELS) for the physical stock of license books issued to and returned from internal and external license selling agents.
Establish time lines and processes for effective workflow, workload and special projects for the accounting section and mailroom.
Compilation and creation of various sales reports for the Department including annual statewide sales report, license sales by agent account, license sales by county, monthly sales cumulative comparison from current year vs. prior year, sales by method of sale, and five-year license sales reports which is published in the Department Annual Report.
Respond to all inquires from license selling agents regarding account balances to include communicating transaction history of invoice, payment application, account adjustments, etc.
Management of all special licenses issued under W.S. 23-1-705.
Interpretation and explanation of Statutes and regulations.
Work front license sales counter to assist the general public in issuing licenses, watercraft registrations, accepting limited quota draw applications, answering questions and disseminating information on complex State Statutes, Commission Regulations, and department policies which includes managing a cash fund, making change, reconciling daily sales and reporting and the preparation of funds for deposit.
Other duties as directed by License Section Manager and/or Fiscal Administration

Qualifications

PREFERENCES/**AGENCY REQUIREMENTS:
Preference will be given to those with a bachelor's degree in accounting plus 3-5 years of work experience in a closely related field.

**Must have a valid driver's license.

KNOWLEDGE:
Knowledge of internal controls over accounting applications.
Ability to manage workflow of the section.
Provide supervisory duties.
Ability to prioritize work based on workload/seasonal fluctuations.
Ability to utilize and understand complex financial systems.
Skill in audit techniques as related to inventory control, revenue reporting and cash handling.
Ability to understand double-entry accounting, including error detection and correction.
Skill in public speaking and interpersonal communication.
Ability to pay close attention to details to ensure appropriate cash handling and balancing procedures with adequate internal controls.
Knowledge of related statutes, regulations and policy regarding a multitude of licenses and registrations.
Skills in use of databases, spreadsheets and word processing.
Skill in record management.

MINIMUM QUALIFICATIONS:
Education:
Bachelor's Degree (typically in Finance)

Experience:
1-2 years of progressive work experience (typically in Finance) with acquired knowledge at the level of an Accounting Analyst

OR

Education & Experience Substitution:
4-6 years of progressive work experience (typically in Finance) with acquired knowledge at the level of an Accounting Analyst

Certificates, Licenses, Registrations:
None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:
Ability to lift between 25 and 50 pounds.

NOTES:
FLSA: Exempt

Supplemental Information

040-Wyoming Game and Fish Department - Fiscal Division