Staff Assistant

US Judicial Branch - Washington, DC

This position is located in the Payroll Services Branch (PSB) of the Court Human Resources Division (CHRD) within the Human Resources Office (HRO) and reports to the Chief Payroll Services Branch. The Court Human Resources Division (CHRD) administers a comprehensive expected service human resources program for over 30,000 employees in the federal Judiciary. The incumbent will support the Payroll Services Branch by performing a variety of administrative activities and some payroll functions.

1. Processing Taxable Fringe Benefits reports for the taxation of government provided vehicles, employer provided parking benefits, and non-cash awards.
2. Verifying taxable benefits on employee paycheck data in the Human Resource Management Information System (HRMIS).
3. Preparing and composing Executive and Director correspondence, inter-office memoranda, inter-office reports, assembling correspondence files, working papers and supplies.
4. Making arrangements for meetings including reserving rooms, preparing meeting materials, and procuring office supplies.
5. Providing administrative support to the branch including answering payroll main phone line, responding to payroll team email, and attending to visitors to the office. Determines the nature of the business involved and personally furnishes information or refers to appropriate staff.
6. Serving as the Branch time keeper which includes maintaining sign-ins logs, time cards, and leave requests. Assisting supervisors in Time and Attendance review and submission. Providing support for HRMIS leave tracking.

Travel Required
Not required

Supervisory status

Promotion Potential

Job family (Series)
0303 Miscellaneous Clerk And Assistant


Conditions of Employment
All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the Administrative Office of the US Courts. In instances where non-citizens are considered for hire into temporary or any other position with non competitive status or when it is confirmed by the AO's Human Resources Office that there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the United States and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at . For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification .
All new AO employees will be required to complete a FBI fingerprint-based national criminal database and records check.
You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment. This does not apply to current federal Judiciary employees.
Relocation expenses may be provided, but only if authorized by the Director of the AO.
More than one selection may be made from this announcement.
All requirements must be met by the closing date of this announcement.
Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

Specialized Experience : Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience is demonstrated experience providing administrative support in an office environment AND utilizing automated human resources information systems to perform various payroll functions.
This position does not require education to qualify.

Additional information
The AO is an Equal Opportunity Employer.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications for this job, we will evaluate your application package, to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.

You should be aware that your ratings are subject to evaluation and verification. If a determination is made that you have rated yourself higher than is supported by your resume and/or narrative responses, you will be assigned a rating commensurate to your described experience. Failure to submit the mandatory narrative responses will result in not receiving full consideration and/or rating credit. Deliberate attempts to falsify information may be grounds for not selecting you, withdrawing an offer of employment, or dismissal after being employed.

Background checks and security clearance
Security clearance
Public Trust - Background Investigation

Drug test required

Required Documents

Required Documents
For this job announcement the following documents and/or information are required:

Resume - Any written format you choose to describe your job-related qualifications.
Citizenship - Include country of citizenship on resume.
Notification of Personnel Action (SF-50) - All applicants outside of the AO must submit a copy of your latest SF-50 to verify current or former Federal employment status.
Veterans Preference documentation - Certificate of Release or Discharge from Active Duty (DD Form 214), if applicable Application for 10-Point Veteran Preference (SF-15) and an official statement, dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying to the veteran's present receipt of compensation.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.


A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.