ADMINISTRATIVE COORDINATOR 4 (Office of Talent)

State of Louisiana - Baton Rouge, LA

Full-time | Commission
Supplemental Information

**Applicants must have Civil Service test scores for 8500-Office Support Exam PRIOR to submitting their application in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score PRIOR to applying to this posting, it may result in your application not being considered.**

Office of Talent

Job Focus Areas:
This Administrative Coordinator 4 is located within the Office of Talent – Division of Teacher Certification and will report to a classified Education Program Consultant 5-A. The position provides administrative support to Certification Specialists, as well as the entire division.

Duties and responsibilities include, but are not limited to the following:

Reviewing and processing all Ancillary Early Childhood Licensure
Analyzing documentation for child care personnel regarding credentials, degrees earned, experience accrued, and child care training program completion
Communicate with the Early Childhood office regarding concerns
Provide assistance to child care providers and child care staff that are required to hold necessary licensure
Respond to the general public for assistance with the application process
Opening and managing applications and cases for certification specialists
Collect criminal background checks and verify certifications
Scanning paper applications into database

Preferred Qualifications:
The preferred candidate should be detail oriented and able to work independently. Additionally, the ideal candidate should have experience with google docs/sheets, scanning, electronic databases, and data entry. Preference will be given to those with previous experience reading and analyzing criminal background checks.

One position is available and may be filled as a job appointment, a probationary new hire, by promotion of any permanent classified state employee OR promotion of a permanent classified employee of the Louisiana Department of Education, Special School District, or the Board of Elementary and Secondary Education.

You may attach a resume; however only the information listed on the online application will be considered to determine qualification. All education, prior experience, including dates related to education and prior experience MUST be listed on the online application.

To be considered for this position, you are encouraged to attach a copy of your college transcript(s) to your online application, fax to the Department of Education (DOE) Human Resources Office at 225-342-1499, or mail to the DOE Human Resources Office, P. O. Box 94064, Baton Rouge, Louisiana 70804 by the closing date of this announcement.

This is Announcement #50523327.

Applicants must have Civil Service test scores for 8500-Office Support Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.

Applicants without current test scores can apply to take the test here.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

For further information about this vacancy contact:
ldoejobs@la.gov
Louisiana Department of Education – Human Resources
PO Box 94064
Baton Rouge, LA 70804
Qualifications

MINIMUM QUALIFICATIONS:
Three years of experience in which clerical work was a major duty.

SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

NOTE:
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Commission of Higher Education; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.
Job Concepts

Function of Work:
To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties.

Level of Work:
Advanced.

Supervision Received:
General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:
May supervise 1-2 lower-level personnel.

Location of Work:
May be used by all state agencies.

Job Distinctions:
Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.

Differs from Administrative Program Specialist-A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program.

Examples of Work

NOTE:
Positions allocated at this level tend to focus on specialized, programmatic examples of work as listed below:

Performs responsible departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.

Serves as liaison and/or contact person for the department or office between and amongst other departments, customers, vendors, and agencies.

Receives applications or other forms and reviews for compliance with department policies; works to resolve discrepancies; may make initial determinations regarding client's eligibility for department services.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Compiles information from various sources and prepares specialized reports; formats reports according to department standards.

Serves as assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

May begin performing duties related to traditional administrative functions, such a property control, purchasing, and safety, in addition to other clerical duties as noted above.