Performs a variety of administrative, research, and technical duties in support of the Division Director, officers and staff in the division. Serves as a central point of communication and coordination between the Division Director's office and other Board offices or external agencies. Supports varied programmatic initiatives of the office. Performs general secretarial and/or officer manager duties for one or more officers within the division.
The primary responsibilities of the Division Director's Staff Assistant are to:
Support the Division Director's office and serve as liaison between the offices of the Chairman, Board Members, Reserve Bank Presidents, Congressional Liaison Office, Public Affairs, and outside agencies.
Communicate with a variety of high-level staff members on behalf of the Director on matters requiring immediate attention and on routine matters. Ensure requests and communications are complete and timely and flag items that need further attention.
Provide high-level support to manage the Director’s daily schedule, phone calls, meeting information and materials, deadlines, email flow, and to keep the Director abreast of matters that require immediate attention.
Serve as a central hub for managing the director’s time and provide a high level of judgment in prioritizing the scheduling of meetings.
Manage scheduling and logistics for division meetings to include proactive advance planning, coordination with senior staff, managing invitations and calendars, audiovisual set-up, circulating agendas, and other miscellaneous related tasks.
Arrange travel and maintain travel itineraries for the Director and other division staff, prepare and process correspondence and other travel related forms, reconcile and processes travel expenses in E2 Solutions Travel System, ensuring that travel is booked according to Board policy and Division guidelines and that travel reimbursements are timely.
Support select senior officers in pursuit of work for the Director and division.
Incumbent exercises a high level of judgment and discretion to effectively represent the division and serve as a regular point of contact for the Director. A successful candidate will possess excellent administrative, verbal, and written communication skills; have significant proficiency with MS Office, experience with meeting management, and an ability to learn new software and processes. The position requires initiative to proactively manage the office. A successful candidate will identify ways to improve operations and innovate to ensure the office is well functioning.
Requires six years of administrative experience, one of which must be executive-level support. Must also possess excellent organizational skills, have the ability to multi-task, solicit answers to a broad variety of questions, and be detail- and project-oriented as well as be able to independently set work priorities among competing tasks. Eligibility to access FOMC Class I access is also required.
A writing sample is required and will be requested from qualified candidates.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or application, membership, or service in the uniformed services.