We are looking for an HR assistant to handle a variety of personnel related administrative duties. Your role is to act as the liaison between HR Director and employees, ensuring smooth communication and prompt resolution of all queries. You will also support our daily HR activities and assist in coordinating HR policies, processes and relevant documents.
An ideal candidate for the human resources assistant position holds an academic HR background. Familiarity with our industry is also an advantage. For this role, you should be able to work autonomously and assist in more complex HR duties, like posting job ads, coordinating interviews and contacting candidates. Following our training sessions, you will also be able to assist HR Directors in the life cycle recruitment (e.g. onboarding process for new hires and candidate sourcing.)
Ultimately, you should be able to ensure our HR department is organized and operates to attract, hire and maintain our employees.
Assist with day to day operations of the HR functions and duties
Provide clerical and administrative support to Human Resources executives
Compile and update employee records (hard and soft copies)
Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
Coordinate HR projects (meetings, training, surveys etc) and take minutes
Deal with employee requests regarding human resources issues, rules, and regulations
Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
Communicate with public services when necessary
Properly handle complaints and grievance procedures
Coordinate communication with candidates and schedule interviews
Conduct initial orientation to newly hired employees
Assist our candidates and update our database
Proven experience as an HR assistant, staff assistant or relevant human resources/administrative position. Strong administrative skills, word processing abilities, and attention to detail
PC literacy (MS Office, in particular)
Hands on experience with an HRIS or HRMS
Familiarity with ATS software and resume databases
Basic knowledge of labor laws
Excellent organizational skills. Demonstrate ability to follow standard practices and procedures, receive general instruction and supervision on work progress, and make significant contribution to end results.
Strong communications skills, ability to communicate clearly and concisely both orally and in writing
AA degree in Human Resources and or two years or related equivalent work experience