Title Administrative Assistant (40 hours/wk.)

Citizens Business Bank - Rancho Cucamonga, CA (30+ days ago)3.7

Joining Citizens Business Bank means connecting with a team of dedicated associates that continually strive for new and innovative ways to meet and exceed the needs of our customers. As a top ranked bank, life at our company includes a working environment that thrives on collaboration, integrity, and mutual respect for one another. We encourage our associates to ask questions, learn, care deeply, and make an impact. Our dedication to customers and associates is at the core of our business culture and is represented by five core values: financial strength, superior people, customer focus, cost-effective operation, and having fun.

Title Administrative Assistant


Under limited supervision, performs a variety of routine to complex duties to include: the timely and accurate ordering and review of Preliminary Title Reports policies and endorsements for all real estate loans to ensure loans are in the appropriate lien position.

Essential Duties and Responsibilities

Complies with and stays abreast of all policies and procedures, federal and state laws applicable to the job
Incumbent opens all incoming orders with our pre-selected preferred title vendors submitted by Bank associates to obtain Preliminary Title Reports.
Obtains title vendor invoices, reviews, reconciles amounts due and payable and approves for payment within the prescribed time frames upon confirmation of recording.
Reviews preliminary title reports and recommends changes or recommends going forward to help facilitate a smooth transaction as well as establish proper priority of our loans.
Recommends title endorsements for all anticipated incoming title policies.
Reviews title policies and requests corrections as necessary as submitted by Bank associates.
Interface with loan documentation specialists, Credit Management Department and Relationship Managers in a positive and non-threatening manner (professional manner) to ensure all necessary documents are received for closing, proper approvals are obtained and all deadlines are met.
Tracks multiple issues and problems and manages a constantly changing work environment while remaining compliant and providing the Citizens Experience customer service.
Follows up on all title deficiencies and items on monthly pending log being proactive in escalating potential gaps, problems in service and is proactive in changing priorities
Reconciles required Fees/Costs payable account on a daily/weekly and or monthly basis as needed.Resolves discrepancies immediately to be as transparent as possible to the customer
Process research requests upon receipt and resolves them in a timely manner.
Provide, present and promote The Citizens Experience to all external and internal customers.
Other duties as assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

Good working knowledge of Word and Excel

Certificates, Licenses, Registrations


Other Skills and Abilities


Other Qualifications

Ability to work overtime to include weekends if necessary

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.