The Clerk of the United States District Court for the Western District of Pennsylvania is seeking qualified applicants for the position of Courtroom Deputy Clerk. The incumbent acts as courtroom deputy and provides courtroom and other assistance to judicial officers. Additionally, the incumbent is responsible for monitoring the judicial officer's caseload, attending and logging court proceedings, processing orders, and recording proceedings. This job entails a high level of knowledge regarding court and courtroom operations. The incumbent has primary calendar responsibilities and makes entries in the electronic docketing system. The incumbent performs case administration duties and/or provides training or assistance to employees performing case administration duties and other such duties as required by the Clerk's Office. This position calls for diplomacy, sensitivity, and discretion in dealing with judicial officers, attorneys, other government agencies, and the general public.
Makes accurate, comprehensive and timely docket entries.
Sets all necessary deadlines when docketing scheduling orders.
Prepares and dockets judgments.
Monitors cases from opening to disposition, ensuring compliance with case related deadlines.
Maintains and monitors judicial officer's caseload through calendaring proceedings, regulating movement of cases, monitoring flow of documents and setting dates and times for conferences, hearings and trials.
Prepares CJA appointments.
Screens motions for readiness for judicial review.
Communicates with stakeholders regarding case status, scheduling updates and judicial requirements.
Communicates scheduling information with case participants, as well as with court reporters, interpreters, United States Marshal's Office, Probation/Pretrial Office and jury office.
Acts as primary contact with attorneys, litigants, the public, and other governmental agencies for the purpose of managing judge's calendar.
Ensures cases are scheduled for trial within time limits of Speedy Trial Act.
Is mindful of the statistical, procedural and speedy trial effects of related docket entries to ensure that case management is accurate.
As it relates to sealed documents, ensures that NO sealed document is accessible or distributed to users not authorized to have access.
Prepares reports for judicial officers on the status of cases and pending motions.
Prepares and submits statistical reports, both national and local, accurately and in a timely fashion.
Reviews and updates chambers written policies and procedures at least annually.
Acts as liaison between judge, co-workers, bar and public and ensures the appropriate utilization of resources needed to support court sessions.
Assists judicial officer with empaneling juries, and administers oaths.
Maintains empaneled juries for duration of jury trials, including promptly addressing any jurors' problems/needs that arise.
Correctly and promptly records trial exhibits and acts as custodian for exhibits received into evidence.
Disposes of exhibits when the appeal time lapses.
Sets up and performs basic troubleshooting of electronic evidence presentation systems.
Attends court sessions and conferences.
Furnishes general information to the general public and members of the bar.
Performs case administration duties and/or provides training or assistance to employees performing case administration duties.
Performs other operational and administrative duties as assigned.
Job family (Series)
0303 Miscellaneous Clerk And Assistant
Clerks, Office, General
General Office Clerks
Office Clerks, General
Conditions of Employment
Applicant must be a United States citizen or national or a permanent resident who is seeking citizenship in the United States.
The United States District Court is an Equal Opportunity Employer. All applications will be reviewed to identify the best qualified candidates.
Electronic Fund Transfer (EFT) for payroll deposit is required.
The selected candidate will be subject to an FBI fingerprint check as a condition of employment and may be subject to periodic updates. Appointments are conditional on a satisfactory criminal history and background check.
Positions in the United States Courts are excepted appointments, are not under the Civil Service System, and judiciary employees are "at will."
Employees are required to adhere to a Code of Conduct of Judicial Employees, which is available to candidates for review at http://www.uscourts.gov/rules-policies/judiciary-policies/code-conduct/code-conduct-judicial-employees
Training opportunities available for career advancement.
Due to the volume of applications received, the court will only communicate with those applicants who will be tested and interviewed. Applicants selected for interviews must travel at their own expense and relocation expenses will not be reimbursed.
The court reserves the right to modify the conditions of this job announcement, to withdraw the job announcement, and/or to commence interviews immediately, any of which may occur without prior written or other notice.
In the event a position becomes vacant in a similar classification within a reasonable time from the original announcement, the Clerk of Court may select an appointee from the candidates who responded to the initial announcement without posting the vacancy.
High school graduate or equivalent.
Two years General Experience* and a minimum of two years Specialized Experience **
Ability to work independently with minimal supervision and to function effectively as part of a team.
Excellent computer, communication, interpersonal, and organizational skills; excellent customer service skills.
Ability to manage multiple tasks and priorities and adhere to strict deadlines; accuracy and attention to detail required.
- General Experience means progressively responsible clerical, office or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position. A college degree may be substituted for general experience.
** Specialized Experience means progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involves the routine use of specialized terminology and automated software and equipment for word processing, data entry and/or report generation.
College degree preferred. Federal court experience.
10 paid federal holidays, 13 days paid vacation for first 3 years, 20 days paid vacation after 3 years, 26 days paid vacation after 15 years, participation in retirement program, optional medical coverage, optional life insurance, optional supplemental dental/vision benefits, optional long-term care insurance program, optional Thrift Savings Plan (401 & Roth 401k), optional pre-tax health, dependent & commuter reimbursement programs, optional credit union membership.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
A successful completion of a written general aptitude and typing test is required prior to interview.
Background checks and security clearance
Qualified applicants should submit:
A cover letter stating the reason for your interest in the position.
A resume, including complete employment, educational history, skills, and experience.
A completed Application for Judicial Branch Federal Employment, AO78, which can be downloaded when accessing the online application tracking system or at http://www.uscourts.gov/forms/human-resources-forms/application-judicial-branch-federal-employment
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
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