Sales Coordinator

Wilderness Club - Eureka, MT



  • Communicate with guests and potential clients all information pertaining to the Wilderness Club Resort and Wilderness Club Real Estate.
  • Calling and confirming information received and correct.
  • Following up with clients to ensure no other information is needed.
  • Deliver excellent customer service to all guests and clients.
  • Gather/Organize/Input all guest’s and potential client’s information as well as update records in Wilderness Club CRM.
  • Greet guests and potential clients upon arrival.
  • Schedule tours and any other activities that guests are participating in during their stay.
  • Continuously follow up on all communication from guests and potential clients. (Emails, phone calls, etc.)
  • Assist Sales Director with: follow up information, CRM, documents, templates, emails, email blasts, responses, distributing information, phone calls, and open houses.
  • Prepare contracts/agreements/forms per client based on sale.
  • Make and receive phone calls.
  • Create reservations for potential clients.
  • Cross train with Front Desk Staff.
  • Help promote and organize special events, activities, and all amenities.
  • Provide accurate information to guests and staff in a courteous, enthusiastic, and efficient manner.
  • Perform all duties with the ultimate goal of providing exemplary guest service.
  • Perform all duties with respect to Wilderness Club’s Core Values, Mission Statement, and guest service standards.
  • Need to be very organized, self-determined, and ambitious. Must have a friendly and upbeat personality, highly motivated and goal-oriented with solid communications skills.
  • Must be highly proficient in Social Media and Microsoft Office.

Qualifications & Expectations

  • A good appearance. Wear the required uniform.
  • Smile, be friendly and carry a positive attitude at all times!
  • Knowledgeable and current about the resort.
  • Sell the resort at every opportunity.
  • Punctual, faithful and dependable.
  • A leader and team player, a person who can easily work with others.
  • Respect, never demean or humiliate others. Diplomacy is a very important attribute.
  • Never talk bad about the resort or any member or employee. No swearing.
  • Act professional and have a history of success.
  • Strong personal and educational skills.
  • Ability to be an assertive, goal-oriented, positive and self-motivated team member
  • High level of integrity
  • Ability to think out of the box taking a solution-oriented approach.
  • Articulate in oral and written communication with a high proficiency in grammar and vocabulary.
  • Comfortable with one on one personal engagement with potential customers and the general process of selling a high quality product and service
  • Ability to work in a team environment where credit for accomplishments is shared but individual performance is rewarded through bonuses or commissions
  • Willing to work above and beyond normal working hours to stay connected to the hours of potential clients when necessary.
  • Willing to work weekends and holidays to meet with potential clients.
  • Highly motivated by earning potential
  • Willing to grow with the company within a sales and marketing role
  • Comfortable with phone and email communication each day with potential clients
  • Show a desire to learn new techniques and technologies to become more proficient in the position
  • Willing to provide administrative support to existing staff as may be needed.
  • Eager to learn existing and future software the company provides staff as a tool for their job
  • Creative thinker willing to explore new markets and opportunities with a team
  • Flexible to receive training in areas of weakness or in company methods of sales and marketing
  • Willing to share information and possibly train others in similar roles
  • Has excellent organizational skills and command of Google Office products, Microsoft Office, Social Media platforms, and other apps on mobile and desktop platforms


  • Salary Wage is based on Experience.
  • Must be willing to work weekends and holidays during the season (April – October)


  • In the event of a real estate sale, a .5% commission will be paid out to the Sales Coordinator based on their influence and involvement with the client, sale, and closing process.

Job Type: Full-time

Salary: $30,000.00 to $45,000.00 /year


  • Microsoft Office: 1 year (Required)
  • Organizational Skills: 1 year (Required)
  • Sales: 2 years (Required)


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