Office Specialist Grant Programs, GEAR UP Grant

Miami Dade College - Miami, FL

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Job Details

Temporary | Part-time | Full-time $22.95 - $27.45 an hour

Qualifications

English
Mid-level
Microsoft Office
Administrative experience
Accounting
QuickBooks
Computer skills
4 years
Associate's degree
Communication skills
Grant writing

Full Job Description

This position provides a broad range of office, administrative, and bookkeeping duties associated with the proper operation and smooth function of the grant program and assists management in ensuring proper delivery of service and performance of program goals, objectives and outcomes. Responsibilities also include budget management and all fiscal matters related to the smooth function of the program.

This is a temporary grant funded position with an end date of 09/01/2025 contingent upon grant funding.

This grant position will be eligible for participation in the Florida Retirement System (FRS) after 6 consecutive months of continuous employment.

Duties & Responsibilities

Oversees and solves day-to-day office and administrative issues that arise
Monitors and audits data collection as required by grant funders
Assists with administration of grants and special programs
Works with program staff to coordinate schedules, events and activities
Ensure compliance with grant requirements regarding fiscal matters
Handles inventory and issues requisitions to replenish office supplies
Assists in preparation of and monitors surveys and forms as necessary
Assists in preparation of monthly, quarterly, bi annual, and end of year reports for grant sources
Implements and supervises program procedures and maintains internal controls for financial transactions
Ensures that all expenditures are justified according to sound accounting principles; that proper records and time frames are adhered to, and establishment and maintenance of separate record keeping systems for internal controls
Designs and implements internal records of projected expenditures
Assists with budget data entry, analyzes data, prepares report findings, and submits reports accordingly
Follows-up on rejected or pending transactions, verification on accuracy and suitability of documentation, and implementation of required procedural protocol
Assists in supervision of staff compliance with grant contracts, grant application processes, State and Federal budget regulations and grant funding requirements
Performs other duties as assigned

Minimum Requirements

Associates degree in a related field and four (4) years of experience in an advanced administrative support position; or any combination of education and experience
All degrees must be from a regionally accredited institution
Knowledge of MDC programs and workforce programs
Knowledge and familiarity with student services processes (e.g., outreach, advising, recruiting, retention, career services)
Knowledge of student engagement and active learning strategies
Working knowledge of accounting principles and procedures wand possess a high level of attention to arithmetic and administrative detail
Knowledge of grant procedures and processes
Skills in local, State and Federal grant writing and implementation
Ability to work on multiple projects simultaneously and work well under limited time constraints
Possess organizational and problem solving skills
Ability to display initiative and work with minimal supervision
Proficiency in Microsoft Office applications, Odyssey, Data Tracker, Quickbooks, and other related computer programs
Possess excellent interpersonal and communication skills (oral and written), including mastery skills in business English, spelling, punctuation
Ability to work collaboratively and effectively with departments, community based organizations and other service partners
Ability to travel to all campuses as needed
Ability to work a flexible schedule that may include evening and weekend assignments
Ability to work effectively in a multi-ethnic and multi-cultural environment with students, faculty, and staff

Preferences

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority for this job vacancy. In addition, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements outlined in this job vacancy and are encouraged to apply for the positions being filled.

Additional Requirements

The final candidate is to successfully complete a background screening and reference check process.

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