- Microsoft Word
- Driver's License
- Microsoft Office
- Clean Driving Record
Our client is an awesome, extremely busy Entertainment and Sports executive who is looking for the best Personal Assistant in town!
You will handle her personal affairs as needed, keeping her life smooth, in order, on schedule and as drama-free as possible so that her focus and efficiency are maximum at work!
There will be close interaction with the household, so we are looking for someone who can be integrated with their lovely busy family and stick around for a long time.
You will be immersed into the executive’s personal life and privy to confidential information, so trust is important.
Position’s Primary Responsibilities:
Acting as Personal Assistant
Shadowing as needed
Making daily lists of duties and prioritizing needs
Some personal administrative work as needed (DMV, etc.)
Lunch/Coffee/Juice runs as needed
Facilitating Sports activities (verifying sports bag, etc.)
Taking and following up on personal phone calls, voice messages and emails as needed
Liaising with vendors, other staff, and more
Airport runs, driving as needed for her family/guests/VIP clients
Delivering items as needed
Running personal errands and occasionally household errands
Assisting and coordinating event/party planning if needed
Scheduling and managing household cars maintenance, cleaning, and proper running
Must be on call as needed (and by email) and flexible with hours in case emergencies or needs within the home come up
Other duties as assigned by our client
Minimum 2 years' experience as a Personal Assistant to high-profile exec/celebrity
BA/BS degree from an accredited university (preferred but not mandatory)
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point); social media platforms
MUST have own car, a valid Driver License and clean driving record. Luxury car is provided by client occasionally.
Criminal background and work references will be checked. Candidates may be required to fill out an NDA
Must be available to travel, sometimes on short notice.
Skills & Abilities:
You must be able to handle a very hectic schedule without getting overwhelmed, and anticipate
Positive, fun, good-spirited personality, willing to jump in wherever needed
Hardworking, proactive, resourceful, helpful disposition
Dynamic, in good physical condition and willing to complete "hands on" tasks
Organized, diligent with outstanding attention to detail
Respectful and diplomatic even in a relaxed, creative environment
Proven ability to handle confidential information with discretion
Bilingual (French, Spanish, Portuguese, fluency a plus but not essential)
Job Type: Full-time
Clean Driving Record: 3 years (Required)
Personal Assistant: 2 years (Required)
Microsoft Office: 5 years (Preferred)
Driver's License (Required)
United States (Required)