Associate Director of Parent Giving

Santa Clara University - Santa Clara, CA4.4

30+ days ago
Santa Clara University

Department: Development Individual Giving

Part Year: No

FLSA Status: Exempt

Standard Hours (hours per week): 40.0

Position Purpose:
Santa Clara University is a comprehensive Jesuit, Catholic university located in California's Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master's, Ph.D., and law degrees.

Distinguished by its high student-retention rate, and ranked second among all master's universities in the West by U.S. News and World Report, Santa Clara University is California's oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.

University Relations builds Santa Clara University's excellence and character by strengthening relations with alumni, parents, and friends of the University, raising public awareness, and increasing private philanthropy, which supports the University's growth and reputation.


As Santa Clara University prepares to enter the second half of its strategic fundraising campaign, a talented and experienced fundraiser is needed to join a dynamic and collaborative Parent Giving team.

The Associate Director will play an essential role in Santa Clara University's efforts to secure resources for its strategic funding priorities and deepen its relationships with SCU parents. In furtherance of the University's integrated strategic plan, the Associate Director designs and implements strategies for increased engagement with the University's parents at the major gift level. The Associate Director creates and executes donor cultivation plans to leverage this historic time for Santa Clara and achieve the goals of an ambitious campaign plan.

The level of this position will depend on the experience of the individual selected and specific goals will be assigned based on the agreed upon level. The Associate Director reports to the Executive Director of Parent Giving and will build and manage a portfolio of 150-200 prospective major gift donor families. He or she will lead the identification, cultivation, solicitation, and stewardship of prospects targeted for gifts between $10,000 and $1,000,000. He or she will work closely with senior University administrators and with centers of distinction or schools/colleges on campus to identify funding opportunities and develop prospect-to-donor strategies.

The Associate Director's prospective donor portfolio is expected to span across multiple geographic regions and will require nation-wide travel. Academic fundraising priorities and regional focus for the Associate Director may change over time.

Essential Duties and Responsibilities:
1. Functional Area
a. Develop, lead and execute solicitations to secure leadership and major gifts between $10,000 and $1,000,000 for the University. Primary focus is on parents who are not Santa Clara alumni and who are not otherwise assigned.
b. Secure and conduct personal face-to-face visits monthly to qualify, engage, solicit and steward the University’s major donors and prospects.
c. Lead the qualification, cultivation, solicitation and stewardship of a portfolio of high net worth prospects ensuring that each receive regular and strategic contact. Meet dollar and activity metrics set with the Executive Director of Parent Giving.
d. Lead the development of engagement and solicitation strategies for qualified major gift prospective donor families, oversee the implementation and personally drive the execution of said strategies. This includes collaborating with academic leaders, other development officers and directors of external relations to develop multi-interest proposals and promote organized and strategic outreach to our donors.
e. Interact with deans, directors and/or University administrators in the form of fundraising strategy development, meeting and event attendance and written briefings as they pertain to assigned prospects and prospect development.
f. Produce well-written, accurate and timely follow-up and related correspondence such as comprehensive proposals, related budgets, contact reports, cover and thank you letters, emails, reports, and briefings in support of cultivating, soliciting and stewarding assigned prospects.
g. Collaborate with the Parent Giving team and Assistant Director on parent donor events. This includes events for Welcome Weekend, Family Weekend, and other regional events.
h. Track and record activities as they relate to assigned prospects using Blackbaud’s eCRM constituent management software and report regularly to the Executive Director of Parent Giving.
i. Participate as an active member of the Office of Development, sharing information and collaborating with colleagues in a respectful and professional manner; contributing to a healthy and positive work environment.
j. Perform other duties as assigned in support of Santa Clara University’s mission.
k. Annual Goal to be determined with and approved by the Executive Director of Parent Giving.
2. Other Duties As AssignedGENERAL GUIDELINES1. Recommends initiatives and implements changes to improve quality and services.
2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
3. Maintains contact with external constituents and solicits feedback for improved University Relations.
4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
5. Researches and develops resources that create timely and efficient workflow.
6. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
7. Prepares and submits reports as requested and required.
8. Develops and implements guidelines to support the functions of the unit.

Provides Work Direction:
Provides work direction to student worker.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Physical Demands:
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

1. Considerable time is spent at a desk using a computer and phone.

2. Required to frequently travel to outside constituent meetings in and out of state.

3. Required to travel to other buildings on the campus.

4. May be required to attend conference and training sessions within Bay Area or in-state or out-of-state locations.

Work Environment:
The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.1. Typical office environment. 2. Mostly indoor office environment with windows. 3. Offices with equipment noise. 4. Offices with frequent interruptions. 5. Driving related to meetings with external constituents. 6. Meeting with external constituents at off-campus locations including other offices, restaurants, and other private and public venues.

a. Direct knowledge of development programs.
b. Direct knowledge of successful fundraising best practices.
c. Knowledge of higher education advancement preferred.
d. Understanding and appreciation of the mission of Santa Clara University and the vision and values of a Jesuit Catholic educational institution.

a. Must be a goal oriented and self-motivated individual who can demonstrate accountability, initiative, creativity and focus in a rapidly changing and intellectually stimulating environment.
b. Demonstrate strong interpersonal skills and the ability to collaborate, build alliances, and achieve results within a population that may possess competing interests, opinions, and /or expectations.
c. Demonstrate strong active listening skills and ability to negotiate positive outcomes.
d. Positive attitude, sense of humor and flexibility.
e. Required to have a valid driver’s license and personal transportation vehicle available for frequent travel to business meetings (mileage is reimbursed under federal guidelines).
f. Proficiency in using fundraising databases (or similar).
g. Excellent computer skills; proficiency in using advanced functions of word processing, Excel spreadsheets, PowerPoint, Google products, (i.e., Google docs, Gmail, etc.) database and web resources. Knowledge of CRM database a plus. Willingness to learn new software if needed.

a. Demonstrate a level of comfort working and communicating with top executives, community leaders and/or University leadership. Ability to motivate, build long-term relationships with and gain the respect of internal and external clients.
b. Demonstrate the ability to manage time and work load to multitask and achieve goals in a deadline driven environment.
c. Demonstrate a genuine appetite to contribute to a collaborative, ethical, and professional team environment.
d. Ability to work on the road and/or work at odd hours and on weekends.

Education and/or Experience:
Educationa. Bachelor’s degree requiredYears of Experience4-6 years professional experience including 1 to 3 years of direct development fundraising and/or transferable professional skills that includes sales and/or developing relationships with high net worth clients or customers.

Salary Information: $3,145.00 - $4,250.00 semi-monthly

Close Date:
Open Until Filled: Yes

Special Instructions to Applicants:
To view the full job posting and apply for this position, go to

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.

Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.

Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

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