Legal - Paralegal III - Corporate & Investment Bank

JP Morgan Chase - New York, NY3.9

Full-time
JPMorgan Chase & Co. (NYSE: JPM) is a leading global financial services firm with assets of $2.6 trillion and operations worldwide. The firm is a leader in investment banking, financial services for consumers and small business, commercial banking, financial transaction processing, and asset management. A component of the Dow Jones Industrial Average, JPMorgan Chase & Co. serves millions of consumers in the United States and many of the world's most prominent corporate, institutional and government clients under its J.P. Morgan and Chase brands. Information about JPMorgan Chase & Co. is available at www.jpmorganchase.com.

The Legal Department of JPMorgan Chase & Co is responsible for the provision of legal services to the Corporation and is organized by practice groups that generally align with the Corporation’s lines of business and corporate staff areas. This structure encourages legal teams and businesses and staff areas to discuss legal, regulatory and business developments effectively and in a timely manner.

Description
The role includes work on department administration, department wide projects, document review, basic legal research and strategic initiatives, including:
preparation of presentation materials
tracking progress of projects and initiatives
substantive document review
basic project management work
coordinating schedules and meeting scheduling and management
expense processing
onboarding and offboarding of employees
Day to day duties include scheduling and managing the calendar of a busy team, including scheduling meetings and appointments, logistics coordination, travel schedules, processing expense statements and reserving conference rooms as necessary. Daily routine also includes interaction with various executive level internal clients and partners across the lines of businesses and control functions. The duties and functions will require confidentiality, initiative, sound decision-making, independent judgment and the ability to escalate serious or unique problems to higher levels.

Technical Responsibilities:
Prepare and edit impactful and well-designed presentations and reports for team supported. Create and maintain online content (e.g., intranet). Actively participate in department projects and strategic initiatives. Develop appropriate trackers for document review projects. Maintain Practice Group specific policies and procedures. Assist in developing and coordinating meeting agendas and recording follow-ups, take-aways and action items from meetings.

Document Review:
Review and negotiate routine legal documentation (such as non-disclosure agreements) with the supervision of an attorney.

Administrative Responsibilities:
Telephone coverage for team. Proactively manage the calendars of multiple team members and work effectively to coordinate/plan meetings and conference calls, which may involve numerous time zones. Coordinate group coverage (e.g.., vacations, training and temporary assistance). Book international & domestic travel arrangements and organize itineraries with minimal supervision. Process timely and accurate travel expense reports and coordinate with attorneys and Legal Billing Unit on outside counsel invoices/billing issues. Develop and maintain electronic and hard copy files as needed in accordance with firm policies. Assist with staff onboarding and offboarding. Manage general office administrative needs.

Performance Expectations:
Self-starter, ability to work in a fast-paced team environment with demanding deadlines and international colleagues.
Willing and able to learn the business, the firm and all stakeholders, clients, control function partners and employees.
Strong and effective interpersonal, written, and oral communication skills.
Works well individually and in teams with the ability to build strong networks and relationships, share information, and support colleagues
Strong organizational and time management skills with the ability to suggest and implement change to improve operational efficiency.
Ability to work independently as well as part of the team.
Support peers to assist with overflow, special projects and day-to-day tasks.
Effective and creative problem-solving and trouble shooting ability, comfortable making decisions and taking ownership of a task.
Establish and maintain open communication policies with peers and managers globally, and develop a strong internal network to support the department and to quickly define solutions to identified issues.
Maintain familiarity with all department policies and technology updates and take a lead role in change management.
Maintain confidentiality of information.

Qualifications:
Bachelor’s degree a plus
5 years plus prior experience as a paralegal with a large law firm or a financial institution would be a plus but not required.
Proven technical skills, highly proficient in all Microsoft Office applications (Word, Excel, PowerPoint, Visio, Outlook, etc.), Adobe Professional and SharePoint, with demonstrated ability to learn and master new technology such as document management, matter and spend management systems quickly.
Enthusiastic, self-motivated, effective under pressure, proactive, and flexible. Able to work with minimal supervision.
Excellent verbal and written communication and interpersonal skills required with the ability to produce high quality emails and messages to individuals at all levels of the organization.
Excellent telephone skills and executive presence.
All candidates for roles in the Legal department must successfully complete a conflicts of interest clearance review prior to commencement of employment