Administrative/Project Assistant

CESA 5 - Portage, WI (30+ days ago)

Job Summary & Intro:

CESA 5 is seeking a full-time project assistant to assist with duties within the School Improvement (Curriculum & Instruction) department. The Project Assistant serves as the assistant to the Department Director, provides oversight to the daily office-related operations of the department, and provides clerical/program assistant type support for designated staff.

Primary Responsibilities:

  • Coordinates all purchases of supplies and equipment for the Department in conjunction with the Executive Assistant or other related staff.
  • Schedules and coordinates meetings as directed by the Department Director.
  • Completes routine paperwork and reporting as directed by the Department Director.
  • Processes registrations, invoices, and other related paperwork as directed by the Department Director.
  • Attends trainings to perform designated tasks as directed by the Department Director.
  • Maintains updated email lists as directed by the Department Director.
  • Maintains records, directories, and other related documentation as directed by the Department Director.
  • Gathers information, assembles, and produces reports and other documentation as directed by the Department Director.
  • Submits information for the monthly newsletter in conjunction with Department staff.
  • Serves as a backup for tasks completed by other project assistants as directed by the Agency.
  • Provides clerical support to various projects as directed by the Department Director.
  • Performs other duties as assigned.

Common Expectations:

  • Projects a positive attitude and image to customers, partners, and the public.
  • Possesses and demonstrates positive interpersonal communication skills.
  • Pursues continuous professional improvement.
  • Maintains confidentiality regarding internal matters of the Agency and complies with legal confidentiality requirements.
  • Complies with Agency rules, regulations, policies, procedures, practices and administrative directives.
  • Possesses strong organizational and time management skill


  • Possesses high school diploma or equivalent.
  • Experience in administrative support or related field.
  • Skilled in Google and office applications including word processing, spreadsheets, powerpoint
  • Possesses valid driver's license.
  • Ability to operate current office technology and machines.
  • Knowledge of current office procedures, techniques, and terminology.
  • Ability to process data accurately at an above average pace on various computer platforms and software.
  • Ability to establish effective working relationships with other staff.

Job Type: Full-time