Finance Assistant

ZA4 - Pottstown, PA (30+ days ago)

International Student Education Services, Inc (ISES)
ISES is a wholly owned subsidiary of INTO University Partnerships. ISES currently offers international students placement services to more than 70 high schools and 20 partner universities throughout the USA. The ISES Head office is located in Pottstown, Pennsylvania, approximately 45 minutes from Philadelphia.

Company background
INTO University Partnerships collaborates with leading universities to provide international students with a personalized and highly supportive learning environment in which to acclimate to life on a US university campus and prepare for long-term academic success. Since 2006, INTO has launched partnerships to internationalize universities in the US, UK, and Asia, including Oregon State University, University of South Florida, Colorado State University, Marshall University, George Mason University, Drew University, Saint Louis University, The University of Alabama at Birmingham, Washington State University, Suffolk University and Illinois State University.

Reporting line
The Finance Assistant reports directly to the Finance Business Partner.

Key accountabilities and duties
The Finance Assistant supports the Finance Business Partner by compiling and maintaining the student financial records. This successful candidate will perform a variety of finance functions related to the student accounts. This will be a full-time position in the growing and dynamic ISES office, so accountabilities of the position may change and develop over time, but will include the following:

Students & Sponsors Accounts Receivable

Ensure completeness of and accuracy in student records, including but not limited to:

Fee income from tuition, accommodations, insurance, and other fees

Perform price checks with our High School and University partners

Work in partnership with students and/or agents to ensure accuracy in & understanding of account charges

Prepare enrollment contracts from the school’s fee schedule and policies

Invoice students and sponsors in a timely manner, including tracking outstanding invoices

Ensure insurance is provided to students through outsource agent; review, reconcile, and approve invoices from agent

Serves as contact for student and agent queries regarding billing questions

Collect cash in accordance with cash handling procedures

Record and cash-match payments received

Verify and process student refunds in a timely manner

Perform overall account reconciliation & analysis to ensure accuracy of accounts

Commissions Payments/Receivables

Process reconciliation to ensure that commission amounts per student account agree with both the appropriate rate and the student’s program

Calculate and process commission payments/receivables

Processing of Accounts Payable

Process invoices once all approvals have been received

Initiates vendor payment (wire/ACH/check) while answering any inquiries that arise

Month-end Responsibilities:
Assist in month-end closings

Ensure that systems are prepared for the closing of monthly receivable records

Completes bank reconciliations including processing journal entries as needed

Prepare various account reconciliations as assigned

Provide support to the Finance Business Partner, Senior Finance Business Partner, Director of Commercial Finance, and business partners, as needed

Perform other duties as assigned

Must be able to work nights and weekends, variable schedule(s) as necessary

Commensurate with experience, plus full benefits package

This position is based in the ISES office in Pottstown, PA.


Bachelor’s degree in Business with an accounting or finance emphasis is preferred

A minimum of 2 years related accounting experience and/or training, or equivalent combination of education and experience

Experience in working in a busy, fast-paced, and customer-focused environment while maintaining accuracy

Knowledgeable and comfortable working in standard business and professional tools and equipment

Extremely high attention to detail and data accuracy

The ability to prioritize and work under pressure in order to frequently meet tight deadlines

Mathematical ability to handle required calculations and troubleshoot balancing problems

Ability to communicate clearly and effectively

Ability to work within well-defined processes while developing process efficiencies as well as producing required management information as necessary

Flexibility and willingness to undertake and learn new tasks

Ability to work effectively with and respond effectively to queries from fellow office staff

Ability to deliver excellent customer service

Approachable, works well in a team environment, and is able to work with a diverse group of people

Self-motivated and able to work independently when necessary

Accounts receivable experience and/or training, or equivalent combination of education and experience

Experience using SalesForce/FinancialForce

Skills and abilities
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position:

Problem-solving – the individual identifies and resolves problems in a timely manner, gathers and analyses information skillfully

Customer service—the individual manages difficult client/customer situations, responds promptly to customer needs, solicits customer feedback to improve service, responds to requests for service and assistance, and meets commitments

Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently

Quality—the individual demonstrates accuracy and thoroughness, monitors her/his own work to ensure quality, and applies feedback to improve performance

Efficiency—meets productivity standards and completes work in a timely manner

Adaptability—the individual adapts to changes in the work environment, manages competing demands, and is able to deal with frequent change, delays, or unexpected events

Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance

Safety and security—the individual observes safety and security procedures and uses equipment and materials properly

Autonomy—the individual is able to work constructively and responsibly on his/her own for periods of time, with little direction or oversight

How to apply
To be considered for this position, please click 'apply' at the top of this page to submit your cover letter and resume.

Application deadline: May 11, 2018

INTO University Partnerships provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. INTO University Partnerships complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.