Accountant

Oregon Higher Education Coordinating Commission - Salem, OR

Full-time
Accountant 3

Full-Time/ Permanent

Office of Operations

Salem- Public Service Building

REQ - REQ #25200

The Higher Education Coordinating Commission is currently seeking to fill one, full-time permanent Accountant 3 position within our Budget, Accounting & Payroll unit .

The goal of this recruitment is to fill this position at the Accountant 3 level. However, we encourage candidates who meet the minimum qualifications for an Accountant 2 to apply as we may consider under-filling the position until the selected candidate meets the minimum qualifications for an Accountant 3. Under-fill training will not exceed 2 years.

HECC Diversity Statements

The HECC strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.

About the Agency

HECC AGENCY VISION - The Higher Education Coordinating Commission (HECC) envisions a future in which all Oregonians—and especially those whom our systems have underserved and marginalized—benefit from the transformational power of high-quality postsecondary education and training.

The HECC's eight (8) offices include: Executive Director, Operations (Ops), Research and Data (R&D), Student Access and Completion (OSAC), Academic Policy and Authorization (APA), Postsecondary Finance and Capital (PFC), Community Colleges and Workforce Development (CCWD), and Workforce Investments (OWI). This position is located within the following office:

The Office of Operations provides support to all HECC offices in areas including budget, procurement, payroll, accounting, and information technology. Operations assists the agency with developing, allocating and leveraging resources. The office provides leadership, direction and guidance to the Executive Director, office administrators, managers and staff with the development of policies and strategic oversight to meet the agency’s mission in compliance with state policy and federal requirements.

Here's what you will do...

The primary purpose of the position is to:
This position works as a high level accountant and is responsible for preparing the agency’s CAFR and SEFA reporting and ensuring the accounting systems and structure are appropriately aligned to the agency’s complex budgetary structure. The complex budgetary structure is based on three fund types (federal funds, general funds, Lottery and other funds), multiple federal revenue sources, and overlapping agency, state and federal financial reporting needs.

This position provides agency-wide revenue reconciliations, acts as a member of agency’s fiscal unit and collaborates with agency’s technician positions by performing lead accounting review and analyses of financial reporting to ensures that agency financial transactions are consistent with state and federal laws, rules and policies. This position works with multiple funding sources and appropriations in the accounting system. This position requires in-depth knowledge of state governmental accounting systems and rules.

This position conducts audit reviews of the agency’s grant programs to evaluate compliance with internal control requirements, legally established processes and federal requirements, and reports audit findings to upper management.

Duties

Analyses and Reporting:
Reconcile agency’s revenues. Analyzes program costs against revenues and cash flow requirements. Monitors operating budgets by analyzing various financial records and reports to determine if revenues are sufficient to support administrative expenses and claims paid and incurred. Works closely with agency’s fiscal analysts to anticipate future resource requirements, prepares documentation to support requests for resources to meet service objectives, and takes action to ensure sufficient funds exist to operate the programs.
Ensure proper functioning and accountability of agency’s fiscal operations by reviewing and recommending to management internal accounting controls to insure data integrity.
Analyze, design, and maintain profile and accounting structures from Legislatively Adopted Budget Documents and accompanying legislative action. Establishes accounting structures as needed for proper documentation of fiscal activities. Provides analysis, input and documentation for proper interface with R*STARS. Makes changes to the system to ensure that requests for financial information about programs is accurate and available. Reviews and updates procedures relating to business and accounting functions. Responsible for determining appropriateness and proper coding of processed transactions.
Apply knowledge of State and Federal laws. Maintain records and reports as outlined by state and federal regulation.
Consult with agency program managers to insure that agency business needs are met and that SFMA transactions and decisions are consistent with reporting requirements.
Prepare and enter journal entries to general ledger as needed and allowed.
Reviews Automated Clearing House (ACH) processes and transactions to be sure they are handled according to appropriate rules and that follow-up with the companies is consistent with fiscal requirements.
Reviews & releases both direct entry and interface batching on SFMA.
Recommends changes to existing financial processes to improve control of assets or compliance with fiscal requirements.

Additional Accounting Functions:
Receive and process accounts payable fiscal documents according to GAAP, GASB, the OAM and agency policies and procedures. Measures, processes and communicates financial information to the fiscal team and Operations Manager.
Prepares specialized Hyperion reports to track accounting entries and extract historical accounting data.
Reviews grant agreements for completeness and compliance with grant policy.
Attends Statewide Financial Management Application (SFMA) user group forums/meetings and various other trainings/meetings. Distribute this information to Fiscal/Operations staff. Attends other accounting meetings and trainings presented by State Accounting and Reporting Section (SARS).

Other duties as assigned.

To see the position description in its entirety, please contact the recruiter listed in the “Need Help” section.

Working Conditions

Typical office environment with open cubicle space. Work is conducted in an open office environment with constant interruptions. Simultaneously working on multiple tasks on a continual basis. Daily team interactions. Requires extensive computer use. May require work in excess of normal scheduled hours to meet high-volume and/or time-sensitive workload and agency priorities. Requires remaining stationary for extended periods as well as movement to: access file/storage cabinets; use and adjust office equipment; attend meetings. Requires physical activity normally associated with filing and sitting for extended periods, occasional bending, stooping, and walking several blocks to meetings in nearby buildings. This position is required to either possess and maintain a valid driver's license by the state of residence or provide an acceptable mode of alternative transportation, in order to travel to required training and meetings. Additionally, in state and occasional out of state travel is required for mandatory training and meetings.

The Perks
Competitive medical, vision and dental benefits package for the employee and qualified family members.
Paid days off -
10 paid holidays per year.
3 additional paid "Personal Business Days" per year.
8 hours of sick leave accumulated every month.
Progressive vacation leave accrual, starting at 8 hours per month, with increases every 5 years.
Opportunity to participate in a deferred compensation savings program.
A fabulous retirement program which includes employer paid defined benefit and defined contribution programs. Click here to visit our full benefits website.
Live, work and play in Salem, Oregon!

This is position is SEIU represented

This recruitment may be used to fill other vacancies.

Minimum Qualifications (Required Skills) for an Accountant 3
a CPA certificate and two additional years of professional accounting experience*;

OR

four years of professional accounting experience*; and either:
A Bachelor's degree in Accounting; or
A Bachelor's degree in any discipline that includes or is supplemented by 30 quarter (20 semester) credit hours in accounting. Credit hours must be upper division from a system of higher education (four-year institution accredited to grant Baccalaureate degrees); or
30 quarter (20 semester) credit hours in accounting. Credit hours must be upper division from a system of higher education (four-year institution accredited to grant Baccalaureate degrees); and two years doing independent research and analysis which included making recommendations that resolved issues; or
30 quarter (20 semester) credit hours in any of the following: accounting principles, intermediate accounting, advanced accounting, finance, business law, cost accounting, accounting information systems, or auditing; and two years of accounting experience a) classifying, analyzing, and reconciling complex financial data and records; b) designing, recommending, and installing modifications of accounting methods, procedures, forms, and records; c) preparing audited financial statements and reports; d) analyzing and interpreting laws, regulations, codes, and ordinances to ensure the legality of financial transactions; and e) analyzing and interpreting complex accounts and account relationships resulting in accounting entries.

  • Two years of the experience must be equivalent to the Accountant 2 level, which includes:
Setting up ledgers, account codes and controls; and
Modifying accounting systems.

  • 15 quarter (10 semester) graduate-level accounting credit hours may substitute for one year of the professional accounting experience. Graduate-level courses used to satisfy the educational requirement may not be used to satisfy the experience requirement.
Minimum Qualifications (Required Skills) for candidates seeking to under-fill as an Accountant 2
a CPA certificate;

OR

two years of professional accounting experience applying basic accounting theory and principles to examine, account for, reconcile, analyze, and interpret standard accounting data and records, and either:
a Bachelor's degree in Accounting; or
a Bachelor's degree in any discipline that includes or is supplemented by 30 quarter (20 semester) credit hours in accounting. Credit hours must be upper division from a system of higher education (four-year institution accredited to grant Baccalaureate degrees); or
30 quarter (20 semester) credit hours in accounting. Credit hours must be upper division from a system of higher education (four-year institution accredited to grant Baccalaureate degrees); and two years doing independent research and analysis which included making recommendations that resolved issues; or
30 quarter (20 semester) credit hours in any of the following: accounting principles, intermediate accounting, advanced accounting, finance, business law, cost accounting, accounting information systems, or auditing; and two years of accounting experience a) classifying, analyzing, and reconciling complex financial data and records; b) designing, recommending, and installing modifications of accounting methods, procedures, forms, and records; c) preparing audited financial statements and reports; d) analyzing and interpreting laws, regulations, codes, and ordinances to ensure the legality of financial transactions; and e) analyzing and interpreting complex accounts and account relationships resulting in accounting entries; or
15 quarter (10 semester) graduate-level accounting credit hours may substitute for one year of the professional accounting experience. Graduate-level courses used to satisfy the educational requirement may not be used to satisfy the experience requirement

Desired Attributes/Skills

If you have these qualities, let us know! It’s how we will choose whom to move forward!

Extensive knowledge of computerized accounting systems and how they aid in compiling, maintaining, and using accounting information.
General knowledge of financial applications of data processing, business law, and statistics.
General knowledge of governmental or fund accounting including sources of funds, segregation and display of expenditures and revenues, budgetary accounting.
General knowledge of internal fiscal control requirements.
Skill applying governmental accounting policies, procedures, and operations.
Skill analyzing non-routine accounting transactions to decide and initiate appropriate entries.
Skill reconciling accounts, initiating corrections, and making adjusting entries.
Skill maintaining accounting procedures and controls.
Skill analyzing and interpreting fiscal information from reports and explaining the implications on an agency's programs or operations.
Skill analyzing accounting information to prevent, detect, and correct errors.
Skill interpreting and applying laws, rules, regulations, policies, and procedures as they relate to financial operations.
Skill preparing a variety of expenditure, revenue, budget status, annual financial statements, related notes and disclosures, and other management reports.
Skill preparing cash forecasts or revenue estimates and expenditure projections.
Skill estimating, maintaining, and reviewing financial information for more programs or accounting funds.
Skill recommending significant modifications or enhancements to accounting systems and policies.
Skill responding to auditors and other external organizations' information requests.
Proficiency in Microsoft Office software;
Experience with a large accounting software package, R*STARS preferred, and experience with a query tool for large databases;
Ability to work independently with little supervision;
Ability to communicate efficiently and effectively in verbal and written form;
Ability to work overtime; and
Thorough knowledge of GAAP (Generally Accepted Accounting Principles), OAM (Oregon Accounting Manual) and GASB (Governmental Accounting Standards Board Statements).

How to Apply

  • Current State of Oregon Employees: Please apply through the Career worklet within your Employee Workday Account .*
Click the apply button and fill in the application fields.
Complete the questionnaire.
Upload your resume.
Attach a cover letter: Your cover letter must be limited to no more than two (2) pages and clearly demonstrate how your education and work experience meet the desired attributes of this position, as shown in the section above.
Save a copy of the recruitment announcement and any materials you would like for future review. These materials may not be available after application period closes.

After you submit your application, be sure to check your Workday inbox periodically for updates and information requests such as veterans’ preference and/or public records request authorizations.

Failure to respond to these requests may delay the review of your application materials .

Need help?

Do you have questions about the recruitment and selection process (e.g., supplemental questions, clarification of job announcement information, etc.)? Contact Christina Steele, HR Support Specialist, at Christina.steele@state.or.us or call (503) 934-3482. If you need an alternate format in order to complete the application process, please contact Christina and be prepared to describe the alternate format needed.

The Fine Print
Please be aware: The system will timeout after 20 minutes of inactivity. You must submit your application after you begin the process as you cannot save your progress and return later.
Criminal Records Check - Employment is contingent on the outcome of a criminal records check which may require fingerprints (FBI). Any history of criminal activity will be reviewed and could result in the withdrawal of the offer or termination of employment.
Veterans : If you are a veteran you may receive preference. If you checked that you are a veteran, a request will be sent to your Workday inbox to submit your veteran’s DD214 form. Please check your Workday inbox regularly to avoid processing delays. Click here for more information about veterans’ preference.
We may use the candidates from this posting to fill future vacancies.
If you are interested in viewing the position description in its entirety, please contact the recruiter listed above.
We may also use other factors to help us decide who will move forward, such as your related work experience, your education and the overall professionalism, such as spelling, punctuation and grammar, of your application materials.
We do not offer Visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.
Please do not attach extra documents. We will only look at documents that we ask for.

The HECC is an Equal Opportunity Affirmative Action (EEO/AA) Employer Committed to Workforce Diversity Employment Opportunity Commission under Title I of the Americans with Disabilities Act (ADA). HECC does not discriminate on the basis of disability in admission or access to our programs, services, activities, hiring, and employment practices.