Administrative Assistant (full-time)

Schaumburg Park District - Schaumburg, IL

30+ days agoFull-time

ABOUT US: The Schaumburg Park District is an award-winning public agency that provides its 75,000 residents with a wide variety of recreational facilities, programs, events, parks and open spaces.

JOB SUMMARY: This position reports to the Director of Facility Services and Emergency Management and is responsible for providing full-service administration support to the department director as well as a wide variety of clerical support to others in the department. Prepares correspondence, reports, specifications, and requests for quotes. Prepares bid packages and project folders. Documents and numbers certified payroll on all projects. Maintains and tracks monthly utility billing, gas, water, and electric for all facilities and park lighting. Works with GIS analytics. Prepares charts and graphs for department reports and dashboards. Submits purchase order and processes invoices. Completes regulatory compliance documentation. Prepares and distributes meeting minutes.

QUALIFICATIONS: The best applicants will have a high school diploma (or equivalent) along with at least three (3) years of administrative assistant experience. Some college strongly preferred. Proficiency with Outlook, Word, Excel, Powerpoint and other software required. Other requirements include strong organization and planning skills, critical thinking and a high level of attention to detail, excellent time management and ability to self-direct, outstanding communication skills, a friendly but professional demeanor. Residency not required but a sincere interest in the field of parks and recreation ideal.

SCHEDULING & PAY: This is a full-time year-round non-exempt position. Schedule is generally Monday – Friday from 9am – 5pm. Target hiring range is $19.60 - $23.06 / hour, DOQ (depending on qualifications).

BENEFITS WE OFFER: In exchange for your time and talent, we offer a generous benefit package, including:

  • Medical Coverage
  • Dental Coverage
  • Vision Coverage
  • FSA Healthcare and Dependent Care
  • Employee Wellness Programs and Incentives
  • Life Insurance (Basic and Additional Voluntary)
  • AFLAC Indemnity Plans
  • Participation in IMRF (Retirement, Disability, Life)
  • Nationwide 457 Plan
  • Paid Holidays
  • Vacation Time
  • Personal Days and Sick Time
  • Employee Assistance Program (EAP)
  • A Variety of Park District Memberships and Privileges

TO APPLY: Visit us at – go to “About” then “Employment”

Please complete our online job application and attach a current resume and cover letter. ** Note: Consideration will only be given to applications completed online (please no resumes via email, mail, fax, etc.) **

If interested, please apply early. This position will be open until filled. The Schaumburg Park District is an Equal Opportunity Employer.

Job Type: Full-time

Salary: $19.60 to $23.06 /hour


  • Administrative Assistant: 3 years (Required)


  • High school (Required)