Office Coordinator - Opt 2

State of Illinois - Rock Island County, IL

Full-time
Description of Duties/Essential Functions

Under direction of the Clinical Services Supervisor, preforms duties involving complex and technical responsibilities, coordinated in effort with other staff, reviews initial incoming grievances for indication of Prison Rape Elimination Act (PREA), Americans with Disabilities Act (ADA) violations, or concerns of imminent danger; services as unit secretary; keyboards complex charts, statistical reports, documents, forms, memoranda and letters; collects and date stamps all incoming grievances and Clinical Services mail; logs grievances documenting in Case History and Management Program (CHAMP); distributes offender grievances; uses microcomputer to respond to internal/external queries; completes special projects. Serves as a member of the internal facility review team. Provides clerical support to placement and record office as needed.

Minimum Requirements

Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience. Requires extensive knowledge of office practices, procedures and programs. Requires extensive knowledge of composition, grammar, spelling and punctuation. requires extensive knowledge of basic mathematics. Requires working knowledge of the logic of computer programs. Requires ability to follow oral and written instructions. Requires ability to operate commonly used manual and automated office equipment and preform routine maintenance. Requires ability to keyboard accurately 30 words per minute. Requires the ability to pass an Illinois Department of Corrections background check.

Work Hours & Location/Agency Contact

Anticipated Starting Salary: $3,176/month; $38,112/year
Current bargaining unit employees – Contractual language applies
Full bargaining unit range: $38,112/year - $52,812/year

WORK HOURS: 8:00 a.m. - 4:00 p.m. Monday through Friday with Saturday / Sunday off.

AGENCY/LOCATION/CONTACT:
Apply via Email (include BID ID in Subject line), USPS or Facility drop off:
IDOC/ EAST MOLINE CORRECTIONAL CENTER
ANGELA BRADLEY/ HUMAN RESOURCES
100 HILLCREST RD
EAST MOLINE, IL 61244
PHONE:309-755-4511 EXT 2103
EMAIL: ANGELA.BRADLEY@ILLINOIS.GOV

How to Apply

Current State Employees ONLY: Effective Nov 1, 2019 CMS will no longer accept CMS100B promotional applications from employees. Applicants seeking a Promotion, Reduction and Transfer are to Submit Bid Form and Current CMS100B (Dated 7/2019) to the agency contact above. Older versions of the application will not be graded or returned. Failure to complete application accurately will result in rejection of application. Central Management Services (CMS) will notify applicants of graded application.

FORMER AND NON-STATE EMPLOYEES: Effective Nov 1, 2019 CMS will no longer accept CMS100 applications from applicants. Applicants are to Submit a Current CMS100 (Dated 7/2019) to the agency contact above. Older versions of the application will not be graded or returned. Failure to complete application accurately will result in rejection of application. Central Management Services (CMS) will notify applicants of graded applications.

GROUP A-AUTOMATED EXAM Test must be taken within 5 days of closing date.

Click Here for Applicant Information and Grading Procedures
This position may require a current grade from Central Management Services (CMS), Division of Examining and Counseling, to be deemed qualified and available for employment consideration. For more information, please refer to the Work4Illinois website at Work.Illinois.Gov and select 'Application Procedures'. Additional information may also be obtained from the Agency Contact listed above or by contacting CMS, Division of Examining and Counseling at Work4Illinois@Illinois.gov or (217) 782-7100, (217) 785-3979 (TDD/TTY), (800) 526-0844 (TTY Only).

Additional Documentation for Office Coordinator:
Option 2 - Typing

Class Specification (Download PDF reader)
Additional Title and Exam Information (Download PDF reader)
Test Information Guide (Download PDF reader)

These documents are in PDF format and can be viewed using Adobe Reader.

NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire based on current salary plans and/or collective bargaining agreements, if applicable.