Legal Secretary- IP Prosecution

McDermott Will & Emery LLP - Menlo Park, CA (30+ days ago)3.8

McDermott Will & Emery LLP is a leading international law firm with a diversified business practice representing commercial, industrial and financial enterprises both publicly and privately held. The Firm has a long history of social responsibility and supporting the communities in which our people live and work.

The Silicon Valley office is seeking an experienced Legal Secretary to provide administrative and secretarial support for attorneys in our Intellectual Property Practice Group.

As a Patent Prosecution Legal Secretary, you will:
Prepare IP Prosecution specific documents, forms, spreadsheets and presentations including U.S. Patent prosecution filings, reporting letters to clients, documents received from the PTO, draft applications and amendments
Provide legal and non-legal administrative support to attorneys and clients
Request drawings from draftsman for review and revision and obtain copies of patents
Maintain dockets on a regular schedule and send reminders to attorneys as necessary
Process intake of new clients; create client files; search and print reports
Work with assigned billing specialist to prepare invoices, create cover letters, and mail invoices
Coordinate meetings including setting up videoconference/calls, requesting meeting room service, equipment, catering
Organize and maintain files
Organize and maintain contacts and calendar
Manage phones including: incoming calls, messaging, transfers and conference calls
Schedule travel; process expense reports, check requests and business development activity
Enter and release time for timekeepers; print reports as requested

Job Requirements:
Bachelor’s Degree preferred but not required
Minimum 5 years’ experience working as an IP Prosecution legal secretary and 3 years in a professional services environment
Strong knowledge of steps involved in patent prosecution from application filing to issuance of patents
Demonstrated proficiency in Microsoft Office, Outlook, Adobe Acrobat and Adobe Pro, Document Management, time entry systems and IP Prosecution specific databases including Inprotech or CPI
Strong attention to detail
Professional interpersonal communication skills, both verbal and non-verbal
Excellent teamwork and collaboration skills
Self-motivated and able to effectively utilize time and resources
Client service/customer satisfaction oriented