Who we are:
The American Physical Society is a nonprofit membership organization working to advance physics by fostering a vibrant, inclusive, and global community dedicated to science and society. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and around the world.
Position Summary:
Reporting to the Accounting Manager - Publishing, the Senior Accountant responsibilities include managing cash receipts, reconciling and preparing journal entries for various accounts, and ensuring accurate financial records during month-end and year-end closes. The role involves compiling financial data for budgeting, preparing schedules for tax forms, and distributing monthly financial reports to department directors. Key tasks also include reconciling general ledger accounts, resolving discrepancies, and supporting financial and regulatory audits by preparing work papers and providing necessary documentation. Additionally, the role involves assisting with ad hoc reports, projects, and cross-departmental process improvements. The position frequently interacts with internal and external customers.
This position requires working in the College Park, Maryland office one day per week.
APS has a “remote first” concept that promotes equal treatment and equal access within the United States, independent of physical work location, with a majority of staff working primarily from remote work locations. APS values diversity and welcomes candidates from a variety of backgrounds. APS offers a dynamic work environment with an outstanding total compensation package, including salary, outstanding benefits, and excellent paid time off.
Responsibilities
Cash and Journal Entries:
- Record and apply cash receipts within Revenue Cloud and general ledger systems.
- Reconcile and prepare journal entries for CnF-related and Money Market bank accounts.
- Prepare journal entries during month-end and year-end closes to ensure accuracy.
Financial Reporting and Budgeting:
- Compile and gather financial information for the annual budget process.
- Prepare related schedules for Forms 990, 990-T, Form 8802, and BEA-125 analysis.
- Distribute monthly financial reports to department directors to keep them informed.
Reconciliation and Discrepancy Resolution:
- Reconcile and close financial periods within Revenue Cloud to maintain financial accuracy.
- Reconcile and balance general ledger accounts regularly.
- Research and correct account discrepancies to ensure accurate financial records.
Month-/Year-End Tasks:
- Create various year-end allocation journal entries and calculate year-end accruals.
- Perform numerous asset and liability account reconciliations
- Prepare general ledger journals as needed to ensure accurate financial reporting.
Audit Support and Compliance:
- Prepare workpapers for financial statement audits and provide supporting documentation for auditors.
- Gather documents, provide reports, complete analysis, and answer questions during fieldwork for regulatory audits.
Additional Responsibilities:
- Support the preparation for and participate in annual financial statement audits and other regulatory audits.
- Work on ad hoc reports and projects assigned by accounting management, contributing to cross-departmental projects and process improvements.
Education:
- Bachelor's Degree Accounting, Finance, or other relevant discipline (directly relevant work experience in lieu of degree accepted).
Experience, Knowledge, Skills, and Abilities:
- Minimum 3 years of accounting experience, preferably in non-profits or higher education.
- Experience with tax software.
- Experience in mid-size to large non-profits.
- Proficient in financial reporting, GAAP, and revenue recognition.
- Strong analytical skills for net revenue analysis.
- Expertise in financial close cycles and general ledger functions.
- Advanced Excel proficiency with Pivot Tables, V-Lookups, and complex formulas.
- Experience with Salesforce Revenue Cloud, tax software, and business intelligence tools (e.g., PowerBI, Tableau).
- Familiarity with third-party payroll systems.
- Proven ability to meet deadlines and adapt to changing schedules.
- Excellent written and verbal communication skills.
- Experience in implementing new systems/software is advantageous.
- Self-starter with strong organizational and problem-solving abilities.
- Excellent attention to detail.
- Ability to work well with interdepartmental teams as well as independently.
Travel:
- The position requires up to 10% of travel for in-person meetings with staff as well as periodic travel to attend meetings and events as part of its core responsibilities, as well as additional travel as assigned. This position requires working in the College Park, Maryland office one day per week.
Salary:
The salary range for this position takes into account various factors influencing compensation decisions, such as skill sets, experience, training, and other business and organizational requirements. The salary listed within the specified ranges considers relevant experience. Our compensation philosophy at APS aims to maintain salaries at the midpoint of the market. As a result, we typically hire within the target starting range. Exceptional, rare cases may merit reviews above target starting range for specialized or niche skills aligned with strategic operational goals.
Hiring Range: $71,389/year - $97,268/year (USD)
Target Starting Range: $71,389/year - $79,420/year (USD)
Work Environment:
As noted above, APS offers a “Remote First” workplace. Although our offices are located on Long Island, NY; Washington DC; and College Park, MD, you can work from other places in the United States. We are flexible about work hours, but expect responsiveness during the core of the workday, Eastern Time.
This is Us:
Help us achieve our mission of advancing and diffusing the knowledge of physics for the benefit of humanity, promote physics, and serve the broader physics community.
At APS, we:
- Provide a welcoming and supportive professional home for an active, engaged, and diverse membership
- Advance scientific discovery and research dissemination
- Advocate for physics and physicists, and amplify the voice for science
- Share the excitement of physics and communicate the essential role physics plays in the modern world
- Promote effective physics education for all
Core Values:
Core values are essential to shaping the culture of an organization. They provide the structure and guidance for how we conduct ourselves in our day-to-day interactions. Every employee has a responsibility for upholding these values. The behaviors and actions associated with demonstrating competency in these Core Values are described in a separate document.
Our Core Values:
- Scientific Method
- Trust, Integrity, and Ethical Conduct
- Equity, Diversity, and Respect
- Collaboration
- Education and Learning
- Speaking Out
Amazing 2024 Benefit Offerings:
- Flexible schedules and ability to work remotely
- 8% employer-paid retirement contribution
- Investment advisement services: 100% employer paid
- Medical benefits: PPO or HDHP option
- Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
- Lifestyle Spending benefit up to $2000.00 (USD) - 100% employer paid
- Dental benefits: individual coverage 100% employer paid
- Vision benefits: individual and dependent coverage 100% employer paid
- Basic Life & Accident insurance: employee coverage 100% employer paid
- Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
- Disability insurance: employee coverage 100% employer paid
- Voluntary Accident & Critical Illness insurance
- Healthcare, Commuter & Dependent care flexible spending accounts
- Vacation: 15 days annually
- Generous holiday leave: 17 paid days of significance; includes one week closure at the end of December
- Personal leave: 4 days annually
- Volunteer leave: 1 day annually
- Sick leave: 10 days annually
- Bereavement & Compassion leave: 2 -15 days based on loss
- 12 weeks employer-paid family leave
- College tuition reimbursement plan
- Job related seminar & continuing education
- Professional Certification/Recertification 100% employer paid
- Training and professional development; access to LinkedIn Learning on-demand courses
- Employee Assistance Program
- Mindfulness Meditation: live and on-demand classes
- APS does not offer relocation assistance/costs
The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, immigration status, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, please contact APS Human Resources at
[email protected]. The “Know Your Rights: Workplace Discrimination is Illegal'' poster, prepared by the U.S. Equal Employment Opportunity Commission (EEOC), provides an overview of several laws that protect you from discrimination on the job, and several rights are afforded to you by these laws. The “Pay Transparency Non Discrimination Provision,” prepared by the U.S. Office of Federal Contract Compliance Programs (OFCCP), provides an overview of several protections implemented to protect individuals working under federal contracts from discrimination when inquiring about or discussing compensation; these protections apply to all employees and applicants. The APS has a "remote first" concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. PM21 #LI-SB1
This position requires working in the College Park, Maryland office one day per week.
PM21 #LI-SB1
